______________________________________________________________________________________
TO:
Mayor and Members of the Town Council
FROM:
Howard Young, Interim Town Manager
Cindy Rodas, Finance Director
DATE:
May 10, 2023
RE:
Not-for-Profit Agency Funding Requests
RECOMMENDATION
Staff recommends that the Town Council approve funding for not-for-profit agencies
providing services benefiting the Town, its residents, or the larger Peninsula community,
in an amount not to exceed $21,621.
BACKGROUND
Annually, the Town receives requests from a number of not-for-profit agencies. The
Town Council reviews these funding requests and determines the allocation amount
that each agency will receive. For fiscal year 2022-23, the Council made the following
allocations:
DISCUSSION
The Town has received the following requests for fiscal year 2023-24.The most notable
change requested was that of Peninsula Volunteers Inc. (Meals on Wheels), with an
increase of 66% over last year. Over the past 4 years, on average, a $2,875 contribution
has been granted for the Meals on Wheels program. The organization cited the projected
increase of the County’s population of age 60 and over as the cause of the increase
Citizens Emergency Response
Preparedness Program (CERPP)
$5,000
HIP Housing
$3,000
Housing Endowment and Regional
Trust (HEART)
$1,432
Joint Venture Silicon Valley
$1,000
Meals on Wheels - Peninsula
Volunteers Inc.
$3,000
Peninsula Conflict Resolution
$2,727
Sustainable San Mateo County
$2,500
Sustainable Silicon Valley
$1,000
Total $19,659
TOWN OF PORTOLA VALLEY
STAFF REPORT
252 of 285
Page 2
Not-for-Profit Agency Funding Requests
May 10, 2023
resulting in a greater need for assistance. The request received for the Citizens
Emergency Response Preparedness Program (CERPP) did not specify an amount of
funding. Historically Town Council has approved a contribution of $5,000 to CERPP.
Staff recommends awarding $21,621 in the coming budget as follows:
Agency
Amount
Requested
Recomm-
ended
Difference
from FY
2022-23
Percent
Change
Citizens Emergency Response
Preparedness Program (CERPP)
Open
$5,000
$ -
0%
HIP Housing
$3,000 $3,000 $ -
0%
Housing Endowment and
Regional Trust (HEART)
$1,361 $1,361
$ -71
-5.1%
Joint Venture Silicon Valley
$1,000 $1,000
$ -
0%
Meals on Wheels- Peninsula
Volunteers Inc.
$5,000
$5,000 $ 2,000
66%
Peninsula Conflict
$2,760
$2,760
$ 33
1.2%
Sustainable San Mateo County
$5,000 $2,5001 $ - 0%
Sustainable Silicon Valley
$1,000
$1,000
$ -
0%
Total
$19,121
$21,621
FISCAL IMPACT
The total amount of contributions approved by the Council will be included in the 2023-24
proposed budget document, which is to be presented to the Council at its meeting on
June 14, 2023.
ATTACHMENT
Attached Proposals:
1. Citizens Emergency Response Preparedness Program (CERPP)
2. HIP Housing
3. Housing Endowment & Regional Trust (HEART of San Mateo County)
4. Joint Venture Silicon Valley
5. Meals on Wheels – Peninsula Volunteers Inc.
6. Peninsula Conflict Resolution
7. Sustainable San Mateo County
8. Sustainable Silicon Valley
1 Historically, Town staff has recommended and the council has approved $2,500 for SSMC
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1
Nicole Tanori
From:
Joe Coleman
Sent:
Thursday, April 20, 2023 1:00 PM
To:
pvfinance
Subject:
RE: Annual Contribution Letter 2023-2024
Hi Nicole,
I am the treasurer of EPiC, formally Citizens Emergency Response Preparedness Program for the
towns of Portola Valley and Woodside and the entire Woodside Fire Protection District.
I am on the road and want this email to act as our official request of a donation from the Town of
Portola Valley. If you wat more info, I will check my email.
Thanks, Joe Coleman
.
-----Original Message-----
From: pvfinance <pvfinance@portolavalley.net>
Sent: Apr 17, 2023 4:22 PM
To: sbrown@woodsidefire.org <sbrown@woodsidefire.org>, joe.coleman@earthlink.net
<joe.coleman@earthlink.net>
Cc: Cindy Rodas <crodas@portolavalley.net>
Subject: RE: Annual Contribution Letter 2023-2024
Hello,
If you are receiving this email The Town of Portola Valley has not yet received your annual contribution letter.
I’d like to extend a friendly reminder that all contribution letters are due to The Town by end of day Friday,
April 4/21. Please let me know if you have any questions.
Best regards,
Nicole
254 of 285
Home. Heart. Hope.
Board of Directors
Meris Ota
President
Joshua Amoroso
Vice President
Nancy Bush
Treasurer
Kalah Espinoza
Secretary
Aaron Aknin
Ian Bain
Lauren Boro
Sophia Brink
LaTisa Brooks
Rocsana Enriquez
Napallo Gomez
Ripple Grewal
Mary Leahy
Carolyn Moore
Jennifer Taylor-Mendoza
Rob Zirkle
Honorary Board
Lois Almen Everett
Founder
Congresswoman
Anna Eshoo
Honorable Helen Fisicaro
T. Jack Foster, Jr.
Senator Jerry Hill
Dennis Lanterman
Honorable Jack Matthews
Memo Morantes
Helen Hilton Raiser
David Schemel
Honorable
Jackie Speier
Administration
Kate Comfort Harr
Executive Director
Laura Fanucchi
Director of Programs
Ghion Dessie
Vice President of Finance
Katherine Goodman
Fund Development
Director
HIP Housing
800 S. Claremont, #210
San Mateo, CA 94402
650-348-6660
www.HIPhousing.org
March 15, 2023
Jeremy Dennis
Town Manager
Town of Portola Valley
765 Portola Rd,
Portola Valley, CA 94028
Dear Jeremy,
We’ve seen some dramatic economic and social changes over the last few years. In San Mateo
County – a region that for so long has grappled with immense income inequality and an extreme
shortage of affordable housing – the pandemic has only underscored long-standing racial and
economic inequities in employment, housing, health, and income.
Despite innovation, housing in the region remains much pricier than anywhere else in the US.
Due to a combination of limited housing stock, stringent land use policies, and sky-high
construction costs, the demand for housing continues to drastically outpace the supply. In Towns
like Portola Valley, we’ve seen our neighbors struggle to keep up with the costs, especially as
safety net programs taper off. The result is grim: crowded and unsafe living conditions,
homelessness, and displacement.
HIP Housing requests a grant of $3,000 from the Town of Portola Valley which, if awarded,
will be directed towards the organization’s Home Sharing Program during FY 2023-2024.
Through the use of existing housing stock, the program develops readily available, affordable
housing opportunities, benefitting low-income workers, older adults, and individuals with special
needs who are seeking a safe and stable place to live. Home Sharing is an extremely cost
effective housing program and included in the Housing Elements of all 21 municipalities in San
Mateo County as a way to provide fair housing choice. Equally important, it is the only housing
program Countywide whose waitlist never closes.
The best way to make headway towards a diverse, healthy, and resilient San Mateo County is
working in partnership. On behalf of our Board of Directors, staff, and clients, we thank you for
your past generosity and support of our Home Sharing Program, and for your consideration of
this funding request.
Sincerely,
Kate Comfort Harr
Executive Director
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800 S. Claremont Street, #210
San Mateo, CA 94402
Funding Proposal – Town of Portola Valley
Fiscal Year 2023-2024
Affordable Housing Today
San Mateo County is ranked as one of the wealthiest regions in the US. Yet in 2021, eight
households in Silicon Valley held more wealth than the bottom 50%; at the same time, 23% of
Silicon Valley residents lived below the poverty threshold (Silicon Valley Index, 2021).
For low-income individuals, housing costs are typically the greatest source of financial burden.
The County’s dramatic income inequality, coupled with some of the most prohibitive conditions
for affordable housing development in the country, left 25,000 low-income renters without
access to an affordable home in 2021. Meanwhile 72% of extremely low-income households
spent over 50% of their income on housing (Sustainable San Mateo County, 2021).
In 2020 and 2021, the Bay Area saw a mass exodus of high-paid workers due to the pandemic.
In 2022, rental prices declined noticeably. From 2020 to 2022, a number of government
agencies developed housing relief programs in response to growing economic uncertainty. That
included the construction of 122 units of teacher’s workforce housing in Daly City, the
multi-billion dollar state-wide Homekey Project, and the successful piloting of multiple
guaranteed income / rental subsidy initiatives. In November 2022, voters across the state
collectively considered 52 local ballot measures related to housing – including land use policy,
funding sources for affordable housing initiatives, and strengthening tenant protection policies.
However, in early 2023, despite the slow rebound of asking rents, housing costs in the region
remain much pricier than anywhere else in the US. Due to a combination of limited housing
stock, stringent land use policies, and sky-high construction costs, the demand for housing
continues to drastically outpace the supply.
At the state level, California’s Department of Housing and Community Development mandates
that cities submit Housing Elements (a blueprint for how cities will develop and grow) every 8
years. The agency determined that the nine-county Bay Area will need 441,000 additional
homes by 2031 to account for the current housing shortage and a growing population, of which
180,000 homes are designated to be affordable to low- and very-low income individuals and
families. Of the 109 cities in the 9-county Bay Area, 69 cities missed the January 31, 2023
deadline to submit their plans.
This tardiness illustrates just how arduous the housing development process has been and will
continue to be. Meanwhile, in order to afford the average rent for a 1-bedroom apartment in the
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area – over $2,400 – an individual in the Town of Portola Valley would need to earn $46.15 per
hour, over 3 times Portola Valley’s minimum wage. As a result, Portola Valley and the wider San
Mateo County remain completely unaffordable for low-income, and many moderate-income,
individuals and families.
Populations particularly at risk for homelessness and displacement include Black and
Hispanic/Latino individuals, older adults, individuals with disabilities, students, and essential
workers – including home health and personal care aides, childcare workers, and janitors. The
Terner Center at UC Berkeley reports that, based on displacement patterns, low-income
residents, particularly low-income Black and Hispanic/Latino residents, are becoming more and
more “confined to the state’s economic margins” (2018).
The only way to make any headway towards a diverse, healthy, and resilient San Mateo County
is to work collectively. Affordable housing solutions are more critical than ever.
HIP Housing’s Mission and Goals
In San Mateo County’s pressured housing landscape, HIP Housing’s mission is to invest in
human potential by improving the housing and lives of people in our community. Through our
Home Sharing Program, Self Sufficiency Program, and Property Management Division, we
make use of existing housing stock to ensure that there is a broad spectrum of affordable
housing solutions for low-income individuals and families facing displacement and
homelessness in San Mateo County.
As a result of our work, HIP Housing enables more than 1,300 low-income individuals to find, or
remain in, stable and affordable housing each year. We recognize that housing is a key
determinant of health and economic wellbeing, and are committed to expanding and deepening
affordable housing solutions throughout the County.
Description of the Program to Be Funded – Home Sharing Program
HIP Housing respectfully requests a grant of $3,000 from the Town of Portola Valley. If our
request is approved, this grant will be used to support the activities of our innovative Home
Sharing Program during FY 2023-2024.
HIP Housing’s Home Sharing Program matches people who have space in their home to share
with people who are searching for an affordable place to live. By making more efficient use of
the existing housing in the Town of Portola Valley, the Home Sharing Program provides a
dynamic and affordable solution to the lack of affordable housing in Portola Valley, and
throughout San Mateo County.
The components that make this program so successful are:
1.
The creation of new affordable housing through the use of existing housing stock. By
making more efficient use of existing housing inventory, the Home Sharing Program
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creates new affordable housing opportunities for low-income individuals, families, and
older adults in the Town of Portola Valley.
2.
Our thorough and in-depth matching process. Clients begin the home sharing process by
completing a detailed application, which increases their chances of being matched in
appropriate and compatible living arrangements. After completing the application,
program staff follow up by interviewing the client and establishing their specific needs,
after which staff carry out reference and local background checks. Once clients are
matched, staff bring both parties together to help them outline their expectations and
agree on rights and responsibilities. This information is then documented in a Living
Together Agreement, which is signed by both the Home Provider and the Home Seeker.
3.
Creative and unique solutions for clients. The Home Sharing Program additionally offers
a Reduced Rent Exchange. For reduced rent, the Home Seeker completes light
household chores such as cooking, cleaning, and providing companionship for an older
adult Home Provider or persons with special needs.
4.
Ongoing client services and support. One of the special features of HIP Housing’s Home
Sharing Program is that the process does not end once clients have been matched.
Each and every client that we work with is unique, and so are their individual needs. With
this in mind, our program staff provide ongoing support to all clients, including technical
support and client mediation to matches in need of these services. By way of this
thorough and in-depth process, the average home sharing match lasts more than four
years (a statistic which has held steady through the pandemic), while others last
between five and twenty years.
HIP Housing’s Home Sharing Program is the only one of its kind in San Mateo County and one
of the few sources of readily available affordable housing in the County today. Over the years,
HIP Housing’s Home Sharing Program has evolved into a vital resource for people of all ages
and backgrounds. At its core, the Home Sharing Program assists those who are struggling to
find a decent, stable, and affordable home, or who are trying to remain in their existing home.
Directly Addressing the Needs of Residents in the Town of Portola Valley
Access to stable and affordable housing is a critical determinant of success in life, affecting
health, access to education, and the opportunity for economic mobility.The Home Sharing
Program’s use of existing housing inventory in the Town of Portola Valley not only increases
affordable housing opportunities, but also:
●
Preserves Portola Valley’s thriving and diverse community.
●
Enables struggling renters to avoid displacement and remain in their existing affordable
housing.
●
Helps low-income individuals find a stable and affordable place to live that is close to
work, their children’s school, and their family support network.
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●
Enables the Town of Portola Valley’s workforce to find sustainable residency in and
around Portola Valley.
●
Allows older adults and people with special needs to remain living independently in their
own home.
HIP Housing’s Home Sharing Program reduces housing costs significantly, for both the Home
Provider and the Home Seeker, while also promoting independence and providing security and
companionship for those with special needs.
Below, you will find the FY 2021-2022 statistics for the Home Sharing Program in the Town of
Portola Valley.
In FY 21-22, Our Home Sharing Staff…
●
Provided housing information and referrals to 2 individuals who live in Portola Valley.
●
Interviewed, screened, and provided housing assistance to 2 individuals who live and/or
work in Portola Valley.
Every day, HIP Housing’s Home Sharing Program strives to make the Town of Portola Valley a
great place for everyone to live, work, and thrive, regardless of their income. We would like to
introduce you to a San Mateo County resident whose life has been impacted by our Home
Sharing Program. Meet Linda:
Linda is an older adult who heard about the Home Sharing program from a friend of hers. Linda
works in Menlo Park for a family as their nanny. When her housemate of 2 years was accepted
to a BMR unit, Linda had to find a new place to live. Within a few weeks, Linda found a new
housemate through HIP Housing and moved to her home in East Palo Alto. She is very happy
with the arrangement and is also paying $300 less than what she had been paying.
In addition to serving the Town of Portola Valley through our Home Sharing Program, HIP
Housing’s Self Sufficiency Program and Property Management Division also provide vital
housing opportunities to residents.
The Self Sufficiency Program provides housing scholarships and intensive trauma-informed
case management to low-income parents and emancipated foster youth who are in school. The
program specifically works with individuals pursuing continued education to help increase their
earning power and become financially independent within one to five years. In FY 21-22, 49
families (60 adults and 77 children) participated in the program.
The Property Management Division expands the affordable housing stock available
throughout the County. By partnering with local municipalities, private funders, banks, and other
institutions, we are able to purchase and rehabilitate multi-family residential properties and then
rent them at below-market rate rental prices to our income qualified clients. HIP Housing
currently owns and/or manages 33 properties in the County, which provide stable and affordable
housing to roughly 700 low-income individuals each year.
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Number of Individuals to Be Served by FY 23-24 Funding
Thousands of low-income individuals and families in San Mateo County face displacement each
year. HIP Housing’s Home Sharing Program directly addresses housing insecurity in the Town
of Portola Valley by creating affordable housing solutions. With your support during FY
2023-2024, our dedicated Home Sharing staff will:
●
Offer housing information and referrals to 5-10 individuals living in Portola Valley who
contact our agency for help.
●
Interview, screen, and provide housing assistance to 2-3 individuals who live and/or work
in Portola Valley.
●
Match 1-2 individuals who live and/or work in Portola Valley in new, affordable home
sharing arrangements.
●
Provide follow-up and support services to 1-2 Portola Valley residents matched in
previous years.
It is our hope that the Town of Portola Valley will continue to support our Home Sharing Program
in FY 2023-2024. With your partnership, we envision an inclusive and thriving region.
Evaluating the Home Sharing Program
The Home Sharing Program is evaluated based on the following criteria:
-
Number of intake calls received and resources provided
-
Number of clients and households served
-
Number of clients placed in a home sharing arrangement
-
Number of clients in home sharing matches made in previous years
Demographic information collected and evaluated includes:
-
Income level of clients
-
Age, gender, disability, race and ethnicity
-
Housing costs at the time of application to the program and after being matched in a
home sharing arrangement
-
Housing affordability measured by the percentage of income spent on housing costs
-
Length of time a client stays in a home sharing arrangement
HIP Housing maintains a database of all clients served and placed in shared housing. This
database includes demographic information, income levels, and other relevant data. The Home
Sharing team also monitors available housing resources, affordable housing waitlists, and other
housing opportunities. Home sharing matched clients are contacted every three months after
being placed in a home sharing arrangement for follow-up and to determine if any additional
support is needed.
Home Sharing Program Community Outreach Activities Targeting the Town of Portola
Valley
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●
We placed Home Sharing Program ads throughout local newspapers, magazines,
partner organizations’ websites, community-based social media pages like Nextdoor,
radio stations, SamTrans bus ads, a billboard, and online newsletters
●
We sent Home Sharing Program flyers and e-blasts to businesses, faith-based
organizations, community calendars, schools, centers for older adults, and community
associations
●
We spread information through meeting and networking with community-based
organizations, city councils, city staff, schools, farmers markets, government agencies,
healthcare providers, and nonprofits throughout the County
●
We presented on the Home Sharing Program to various 65+ centers, County
employees, schools, nonprofits, associations, and podcasts
HIP Housing will continue to focus on expanding our in-person and virtual outreach activities in
the Town of Portola Valley during FY 2023-2024. By increasing the accessibility of the
information in circulation about our programs, we hope to provide direct assistance to as many
individuals and families as possible.
Home Sharing Program Community Partnerships and Collaborations
HIP Housing maintains strong community partnerships in order to connect clients with resources
that fit their unique needs. Below are some of the organizations that we partner with:
Home Sharing Program community partnerships:
●
Cal State East Bay and Eastside Prep School - interns assist with Home Sharing
Program marketing and outreach efforts.
●
Community College District - Home Sharing staff met with the District’s International
Student Housing Program Coordinator to share resources and to recruit Home Providers
near the three community colleges.
●
CORE Community Centers - clients are referred to CORE for rent assistance and
shelter referral.
●
Haven Connect - the Home Sharing Program reaches out to individuals on our Property
Interest list to provide information about our Home Sharing and Self-Sufficiency
Programs.
●
Legal Aid and Project Sentinel - clients are referred for any legal advice regarding
notices to move, rent disputes, and other legal landlord/tenant matters.
●
One Life Counseling Center - collaborating on a mental health wellness program for
staff, interns, and volunteers at HIP Housing.
●
Peninsula Conflict Resolution Center - Conflict Resolution Certification training and
bi-annual fair housing training for Home Sharing Coordinators.
●
Safe Harbor Shelter, Samaritan House - the Home Sharing team conducted
presentations at the Shelter (pre-pandemic).
●
Sam Trans - ongoing collaboration to market programs to potential Sam Trans
employees who are struggling to locate housing.
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●
The Housing Industry Foundation, Job Train, Samaritan House, San Mateo
County’s Aging and Adult Services, San Mateo County’s Oasis Program - inservice
with HIP Housing program teams.
●
San Mateo County’s Office of Education - ongoing outreach for school district
employees and collaboration with Superintendent Nancy Magee.
●
The County of San Mateo - ongoing outreach for County employees and retirees.
Home Sharing Program client referral partners:
●
Abode
●
Caminar
●
CIDA
●
CORA
●
CORE Community Centers
●
EPACANDO
●
Golden Gate Regional Center
●
Housing Choices
●
Kaiser
●
Life Moves
●
Maple Street Shelter
●
Social Security Administration
●
Safe Harbor Shelter
●
San Mateo County Aging and Adult Services
●
San Mateo County Community Colleges
●
San Mateo County City Departments
●
San Mateo County Housing Authority
●
San Mateo County Human Resource Department
●
San Mateo County Libraries
●
San Mateo County School Districts
●
San Mateo Medical Center
●
San Mateo County Mental Health
●
SparkPoint centers
●
Sutter Health
While our Home Sharing Program is thoroughly connected throughout San Mateo County, the
program also actively ensures that other organizations and jurisdictions have the tools and
resources they need to implement local home sharing programs. Laura Fanucchi, HIP Housing’s
Director of Programs, serves as the Vice President of the National Shared Housing Resource
Center’s Board of Directors and has provided technical assistance to emerging home sharing
programs throughout the country for over 20 years. HIP Housing is also a part of the West
Coast Home Sharing Collaborative. Ultimately, HIP Housing’s efforts have helped to launch 11
new home sharing programs in California, which has increased the capacity of 7 neighboring
jurisdictions to provide affordable housing opportunities to their communities.
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With the support of partnerships and collaborations, our dedicated Home Sharing staff develops
crucial referral networks and supports home sharing programs in neighboring jurisdictions.
HIP Housing’s Capacity and Experience
In order to support low-income individuals and families meaningfully, HIP Housing is dedicated
to expanding and deepening the services that we provide. Our cross-sector partnerships and
wrap-around social services enable the streamlining of more efficient and sustainable affordable
housing throughout the region. Below, we list a few ways that we’re making strides towards a
more equitable, healthy, and housed County.
1.
Collaborations on Housing Elements. Since 1969, each city’s Housing Elements has
been updated every 8 years and serves as the blueprint for how the region will develop
and grow. The most recent round of Housing Elements was due in January 2023. On the
Town of Portola Valley’s Housing Elements, HIP Housing was cited on pages 81, 87, 99,
and 112 as a longstanding and sustainable affordable housing solution.
2.
Realigning on city funding. Many of our clients are homeless or on the brink of
homelessness, with limited or no access to income verification documentation at the
level required by CDBG. As a result, we decided to retract our CDBG applications for FY
2021-2022 (from 5 jurisdictions), resulting in a $90,000 shortfall for our Home Sharing
Program. In 2022 we worked with each jurisdiction to re-establish funding from alternate
sources that are better fits for the services we provide. Recognizing the value and
importance of the Home Sharing Program, of the five CDGB jurisdictions which
collectively had provided $90,000 in support annually (including the County of San
Mateo and the Cities of South San Francisco, Redwood City, Daly City and San Mateo,)
all but one have replaced their previous CDBG funding with funding from other sources.
3.
Capacity building through new programs. We were recently awarded a two-year,
$200,000 Neighborhood Builders grant from Bank of America, which will support the
launch of our new Information & Referral (I&R) Program in FY 2022-2023 and
2023-2024. By transforming our information and referral services into a full-fledged
program, we will substantively support the 2,000+ callers who contact our agency for
housing assistance each year. Ultimately, the funding will allow us to (1) better track the
progress of callers in attaining stable and affordable housing, (2) monitor referrals, and
(3) deliver services through a trauma-informed lens.
4.
Integrating trauma-informed care into service delivery. Safe, stable, and affordable
housing is intrinsic to health. One distinct way that housing insecurity impacts health is
the way it can impede a person’s sense of safety and increase individuals’ odds of
having Adverse Childhood Experiences (ACEs) (Source: National Health Care for the
Homeless Council, 2019). Nearly 70% of our Self Sufficiency Program clients report a
history of trauma, and we aim to provide integrated care that improves our clients’ hope
and resilience. A core strategy in our Five-Year Strategic Plan is to implement
trauma-informed care throughout our agency. Some of the program’s strategies to
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achieve this goal include trauma-informed training for program staff, trauma-focused
client case management, and trauma-informed parenting resources.
Along with these developments, we recently secured a $25,000 grant from Kaiser
Permanente to help launch the Nurturing Fathers Initiative, a subprogram of the Self
Sufficiency Program. The initiative aims to combine housing assistance and specialized
social services to fill a national gap in father-centered programming, ultimately linking
stable housing with positive mental and physical health outcomes.
5.
Striving for diversity, equity, and inclusion. Diversity, equity, and inclusion require
consistent learning and policy implementation. With enhanced program capacity and
connectivity, we’ve also turned inward to reflect on our workplace culture. We’ve
sustained our DEI strategies to ensure that staff and board members feel supported
through resources, critical conversations, and policies. Throughout 2022, we’ve
conducted policy equity revisions (standardized 40-hour work week for all employees
and employee reclassification), developed Mid-Level Manager monthly trainings, and
convened a DEI Council that facilitates staff engagement via monthly workshops
centered around DEI concepts, including unconscious bias, bystander intervention, and
trauma-informed care.
Conclusion
The affordable housing crisis requires collaboration at every level. With the partnership and
support of each municipality, HIP Housing aims to expand affordable housing solutions
throughout San Mateo County.
HIP Housing respectfully requests a grant of $3,000 from the Town of Portola Valley to support
the Home Sharing Program. With your support during FY 2023-2024, our Home Sharing staff
will work directly with 6-12 individuals who live and/or work in the Town of Portola Valley. On
behalf of the entire HIP Housing team, our Board of Directors, and our clients, thank you for
your past support and for your consideration of this funding request.
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BOARD OF DIRECTORS
Michael Brownrigg, Chair
Mayor
City of Burlingame
Diane Howard, Vice Chair
Councilmember
City of Redwood City
Warren Slocum, Secretary
Supervisor
County of San Mateo
Glenn R. Sylvester,
Treasurer
Councilmember
City of Daly City
Mary Bier
Councilmember
City of Pacifica
Noelia Corzo
Supervisor
County of San Mateo
Karyl Eldridge
Faith in Action
Larry Franzella
Intero Real Estate Services
Anders Fung
Councilmember
City of Millbrae
Sam Hindi
Councilmember
City of Foster City
David N.P. Hopkins
Sares Regis Group of
Northern California
Don Horsley
Former County Supervisor
Nancy Magee
Superintendent
San Mateo County Office of
Education
Jack Matthews
John Matthews Architects
Sara McDowell
Councilmember
City of San Carlos
Robert Morehead
First Republic Bank
Mark Nagales
Vice Mayor
City of South San Francisco
Bart Pantoja
Building Trades Council of
San Mateo County
Deborah Penrose
Mayor
City of Half Moon Bay
Elan Scheinman
Primavera Partners
April 19, 2023
Town of Portola Valley
765 Portola Rd
Portola Valley, CA 94028
RE: Invoice for 2023-24 HEART Membership Dues
Dear Town Manager,
Housing affordability continues to be a tremendous challenge for residents of San Mateo County.
CoStar forecasts that over the next four quarters, year-to-year rents will increase more than 10%
before decreasing to about 5%. As the chart below shows, in five years rents will be 20% higher
across San Mateo County. These rent increases will have a devastating effect on low- and
moderate-income households. But, with your support, HEART will continue to make a
difference in the lives of many low- and middle-income residents in San Mateo County.
One
of
our
significant
achievements this past year
was
securing
a
new
$1,000,000 grant from the
State of California under the
Local Housing Trust Fund
(LHTF) Program. HEART
plans to use these funds to
help nonprofit organizations
acquire and preserve existing
affordable housing.
We are looking forward to 23-
24 as our work on housing
preservation accelerates. In
addition to the $1,000,000
LHTF
grant,
HEART’s
Board of Directors approved
a new program allowing HEART to use its bonding capacity to purchase existing buildings and
convert them to affordable housing. We will be reaching out to cities in the coming weeks to
present the program and describe how we can work together to create and preserve affordable
housing in San Mateo County.
In addition to our housing preservation groundwork, we are pleased to have provided a
$3,800,000 loan to Kiku Crossing in San Mateo. The project broke ground in early 2022 and will
provide 225 affordable homes for extremely low, very low, and low-income residents.
If you have any questions about our programs or need additional information, please don’t
hesitate to contact me. Thank you again for your continued support; enclosed is an invoice for
the fiscal year 2023-24 HEART membership dues.
Sincerely,
Armando F. Sanchez
Executive Director
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Invoice
Date
4/19/2023
Invoice #
793
Bill To
Jeremy Dennis
Town of Portola Valley
765 Portola Road
Portola Valley, CA 94028
Housing Endowment and Regional Trust
2905 S El Camino Real
San Mateo, CA 94403
P.O. No.
Terms
Due on receipt
Project
Total
Description
Quantity
Rate
Amount
Membership Dues July 1, 2023 - June 30, 2024
1,361.00
1,361.00
$1,361.00
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OFFICERS
HON. SUSAN ELLENBERG
Co-Chair
County of Santa Clara
JOHN TENANES
Co-Chair
Meta
RUSSELL HANCOCK
President & CEO
Joint Venture Silicon Valley
DIRECTORS
JOHN AITKEN
Mineta San Jose Int’l Airport
DAVID BINI
Santa Clara & San Benito County
Building Trades Council
LISA BOWMAN
Orrick
RAHUL CHANDHOK
San Francisco 49ers
DR.RAKESH CHAUDHARY
Kaiser Permanente Santa Clara
JONATHAN COWAN
El Camino Health
GINA DALMA
Silicon Valley Community
Foundation
DAVID ENTWISTLE
Stanford Health Care
KATIE FERRICK
JAVIER GONZALEZ
RAQUEL GONZALEZ
Bank of America
ERIC HOUSER
Wells Fargo
KELLY KLINE
Stanford University
CURTIS MO
DLA Piper
DELINDA MWORKA
DLA Piper
MAIRTINI NI DHOMHNAILL
Countsy
MARK G. PARNES
Wilson Sonsini Goodrich & Rosati
DAVID SACARELOS
Seiler, LLP
SHERRI R. SAGER
Lucile Packard Children’s Hospital
KARENA SHACKELFORD
City of Fremont
JARED SHAWLEE
San Jose Earthquakes
ED SHIKADA
City of Palo Alto
JOHN A. SOBRATO
The Sobrato Organization
JULIE SULLIVAN
Santa Clara University
CYNTHIA TENIENTES-MATSON
San Jose State University
NEERAJ VADHAN
Accenture
JOHN VARELA
Santa Clara Valley Water District
Sutcliffe, LLP
COREY VERWAY
LendLease
April 21, 2023
Town of Portola Valley
Attn: Howard Young
Interim Town Manager
765 Portola Valley Road,
Portola Valley, CA
To Our Partners in Local Government:
I’m writing to ask you to renew your investment in Joint Venture Silicon Valley.
We’re an organization providing both analysis and action, and we do it in
partnership with the region’s major sectors—government, business and labor.
Because of that support, we’re fielding a variety of programs and activities that bring
rationality and coherence to the region, and root our decisionmakers in data.
For example:
•
Our climate initiatives are pushing the state legislature for more aggressive targets
for reducing greenhouse gases, for hastening our conversion to zero-emission
vehicles, envisioning two-way charging for those vehicles when parked at home, and
more.
•
Our Food Recovery initiative is leading our region’s implementation of Senate Bill
1383, which diverts surplus food from landfills to worthy organizations. The
program has been tasked with the responsibility to educate, inspect, and monitor
compliance of all regulated entities. We also convene the Silicon Valley Food
Recovery Council.
•
Our transportation work includes sponsoring legislation to (such as Senate Bill 917)
to integrate and unify the region’s transit providers and help them capture the
efficiencies they will need to survive in a post-pandemic world.
•
Our Civic Technologies program is working with stakeholders in the internet and
telecommunications ecosystem to bring broadband to underserved communities.
We’re also working with cities and carriers to facilitate the expansion of our
networks, and to provide research addressing community concerns.
•
Our Silicon Valley Economic Development Alliance, comprised of economic
development professionals from more than 25 agencies, provides professional
development and support to the members through monthly meetings and programs
with partner organizations.
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On the research side of the house, we have expanded our output of white papers, data sets, and
public opinion polling. Our flagship product continues to be the Silicon Valley Index, a
comprehensive report monitoring the region’s health and vitality across hundreds of indicators. In
addition to providing the information in report form, we curate an online dashboard that provides
thousands of data points (including live indicators) in a highly accessible format, and we provide
this freely to the community. For an extra fee, our research team is also offering specialized data
sets to Joint Venture member agencies seeking more in-depth information tailored to their city.
You can contact me directly should that be of interest.
None of this is possible without continuing support, and we’re grateful for yours. Even in a difficult
economy our corporate and labor members are still standing by us. Our public sector investors
complete the circle, making this a genuine “joint venture.”
I’m attaching an invoice, and it reflects a small inflation-based increase over last year’s amount.
With thanks for your partnership,
Russell Hancock
President & Chief Executive Officer
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Joint Venture Silicon Valley
84 W. Santa Clara Street
Suite 800
San Jose, CA 95113
(669) 223-1331
INVOICE
Invoice #:
1065NETportola
Invoice Date:
04/20/23
Amount Due:
$1,000.00
Bill To:
Ship To:
Towno f Portola Valley
Attn: Howard Young
Interim Town Manager
765 Portola Road
Portola Valley, CA 94028
United States
Attn: Howard Young
Interim Town Manager
765 Portola Road
Portola Valley, CA 94028
United States
Due Date
Terms
05/20/23
Net 30
Item
Description
Quantity
Price
Amount
Revenue-City
Joint Venture Silicon Valley
Public Investment, Fiscal Year 2023-24
1
$1,000.00
$1,000.00
Subtotal:
$1,000.00
Sales Tax:
$0.00
Total:
$1,000.00
Payments:
$0.00
Amount Due:
$1,000.00
Make checks payable to:
Joint Venture Silicon Valley
84 W Santa Clara Street, Suite 800
San Jose, California 95113
Thank you for your prompt payment
501(c)3 Tax ID: 77-0389802
To pay online, go to https://app01.us.bill.com/p/jointventuresiliconvalleynetwork
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800 Middle Avenue Menlo Park, CA 94025 • 650-326-0665 • www.1pvi.org
Board of Directors
Georgie Gleim
Board Chair/President
Sandra Ferer
President Elect/Vice
President
Anna Marie Janky
Secretary
Honor Huntington
Treasurer
Candice Schwab
Past President
Jan Barker
Jan Conomos
Lisa Deal
Linda Dickinson
Sandra Ferrando
Jeanne Fischer
Mark Flegel
Lata Goel
Deborah Gordon
Susan Martin
Louise Patch
Carolyn Rianda
Carolyn Schutz
Patricia Wilkinson
Chief Executive Officer
Peter Olson
Services
Meals on Wheels
Nutrition Services
650-323-2022
Little House
Roslyn G. Morris
Activity Center
650-326-2025
Rosener House
Adult Day Services
650-322-0126
April 13, 2023
Mr. Howard Young
Interim Town Manager
Town of Portola Valley
Dear Mr. Young,
Thank you for the opportunity to request a contribution for the Peninsula Volunteers, Inc. (PVI)
Meals on Wheels program for the coming year. PVI is a tax-exempt charitable organization (501
(c)(3) #94-1294939) serving seniors and adults with disabilities in San Mateo County including
Portola Valley. Meals on Wheels is a safety net service providing nutritious meals, daily human
contact and safety checks, regular functional assessments and referrrals to other needed
community services with the goal of preventing premature hospitalization or institutional
placement. Meals on Wheels helps older adults remain in their own homes and communities as
long as it is safely possible.
According to Meals on Wheels America, more than 10 million (1 in 6) older adults struggle with
hunger nationally. In California, that equates to more than 1.1 million, and in San Mateo County,
16,000 seniors face food insecurity. San Mateo County has an older population compared to
many other California counties, and seniors continue to desire to age in place. Often seniors and
adults with disabilities must choose among paying for housing, medication or food. Meals on
Wheels alleviates the concern around nutrition, and the check-in by staff members and
volunteers provides a measure of security. San Mateo County’s population of age 60 and over is
projected to increase 143% from 2010-2060, and 390% for 85 years and over. With increasing
age comes the greater possibility of disability and need for assistance, so the demand for PVI
services is certain to increase significantly. Last year, PVI delivered 180,000 meals to 1,200 San
Mateo County seniors and adults with disabilities.
Meals on Wheels is partially funded by San Mateo County Aging and Adult Services with funds
from the Older Americans Act and must adhere to the criteria set forth in the Act; therefore,
meal recipients can only be requested to make a voluntary donation towards the cost of the
program. San Mateo County funding does not cover the full cost of providing the meals. A
$5,000 donation from the Town of Portola Valley will be used to help cover the unfunded
portion of providing nutritious meals to homebound older adults. Many of the meal recipients
have a monthly income of $1,200 or less and are unable to contribute to the program. Funding
is needed to bridge the gap in support for this successful and vital program.
Sincerely,
Barbara Kalt
Grant Specialist
Peninsula Vollunteers, Inc.
www.1pvi.org
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1
1670 S. Amphlett Blvd., Ste. #115, San Mateo, CA 94402|Office: (650) 513-0330|www.pcrcweb.org
April 18, 2023
Town Manager
765 Portola Road
Portola Valley, CA
94028
Attention Town Manager,
Agreement for the Provision of Community Mediation
Services
The Peninsula Conflict Resolution Center (PCRC), a 50l(c)(3) public benefit
corporation, wishes to provide conflict resolution services for the Town of Portola
Valley.
The Peninsula Conflict Resolution Center is an independent contractor, organized
in accordance with the laws of California, and is capable of performing the conflict
resolution services described in this agreement.
PCRC and the Town of Portola Valley agree as follows:
SERVICES. The PCRC shall provide the services described in Exhibit A,
attached to and made a part of this agreement.
FUNDING. Funding by the Town of Portola Valley shall be in advance and shall
be $2760.00 PCRC shall provide documentation to specify how the funds
requested shall be spent, including such details as the Town of Portola Valley
deems appropriate. Additional documentation may be requested by the Town.
CONTRACT TERM. This contract shall commence on July 1, 2023, and shall
terminate on June 30, 2024, unless terminated before that time, as described in
Paragraph 6 of this agreement.
PROGRAM REPORTS. A performance report shall be submitted annually (at
year-end). This report shall include a description of all program activity related to
this contract for the particular period.
BREACH OF CONTRACT. The Town of Portola Valley reserves the right to
waive any and all breaches of this contract, any such waiver shall not be deemed
a waiver of all previous or subsequent breaches. In the event the Town of Portola
Valley chooses to waive a particular breach of this contract, it may condition said
waiver on payment by PCRC of actual damages occasioned by such breach of
contract. PCRC shall make every effort to resolve the breach quickly and
amicably.
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2
1670 S. Amphlett Blvd., Ste. #115, San Mateo, CA 94402|Office: (650) 513-0330|www.pcrcweb.org
TERMINATION. In the event the PCRC is unable to fulfill its responsibilities
under this contract for any reason whatsoever, including circumstances beyond
its control, the Town of Portola Valley may terminate this contract. Either party to
this agreement may terminate this contract without cause by giving 10 days
written notice to the other party. If the contract is terminated, PCRC shall return a
prorated amount of funding to the Town of Portola Valley.
INTEREST OF PUBLIC OFFICIALS. No members, officers or employees, or
agents of the Town of Portola Valley, no member of the City Council, and no other
public official exercising any function or responsibility with respect to this program
during his/her tenure, shall have any interest, direct or indirect, in this contract or
a related subcontractor the proceeds thereof.
RELATIONSHIP OF PARTIES. It is expressly understood that PCRC is an independent contractor
and that no agency, employee, or other relationship is intended to be or is established by this
contract.
INSPECTION OF PROGRAM. It is understood that periodic review of PCRC's
program may be necessary and the right to do so is reserved by the Town of
Portola Valley.
ASSIGNABILITY. PCRC shall not assign in this agreement and shall not
transfer any interest in the same, without the prior written consent of the
HOLD HARMLESS AND INSURANCE. PCRC agrees (1) to hold harmless and
indemnify the Town of Portola Valley and its officers and employees from and
against any and all claims, loss, liability, damage, and expense arising from the
performance of this contract, including claims, loss, liability, damage, and
expense caused or claimed to be caused by passive negligence of the City or
its officers or employees. (2) to defend (Town of Portola Valley), its officers or
employees there-against; provided however that this provision does not apply to
claims, loss, liability, damage, or expense arising from (a) the sole negligence
or willful misconduct of (Town of Portola Valley) or (b) the active negligence of
(Town of Portola Valley). General liability and automobile liability insurance shall
provide the following minimum benefits: (1) general liability, including
comprehensive form, personal injury, broad form property damage, contractual
and premises/ operation in limits of $1,000,000, aggregate, bodily injury, and
property damage combined; (2) automobile liability in limits of $1,000,000,
bodily injury and property damage combined. Additionally, workers’
compensation insurance in at least the minimum statutory amounts shall be
maintained. All liability insurance policies shall specify (Town of Portola Valley),
its elective and appointed boards, commissions, officers, agents, and
employees as additional insured. A certificate of insurance shall be provided to
(Town of Portola Valley) prior to performance pursuant to this contract. It shall
include policy endorsement verifying Town’s additional insured status. Further,
any changes in insurance, required herein must be approved in writing by the
City Attorney's Office
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1670 S. Amphlett Blvd., Ste. #115, San Mateo, CA 94402|Office: (650) 513-0330|www.pcrcweb.org
NONDISCRIMINATION. General: No person shall, on the basis of race, color,
national origin, religious affiliation or non-affiliation, marital status, medical
condition, sex, age, handicap, sexual orientation, or political affiliation be
excluded from participation in, be denied the benefits or be subjected to
discrimination, under this agreement.
Employment: PCRC shall ensure equal employment opportunity based on
objective standards of recruitment, selection, promotion, classification,
compensation, performance evaluation, and management relations, for all
employees under this agreement. PCRC's personnel policies shall be made
available to the Town of Portola Valley upon request.
PROJECT REPRESENTATION. PCRC and the Town of Portola Valley hereby
designate the following agents to act as project representatives and receive all
notices in the matters dealing with the performance of work, under this
agreement.
DISPUTE RESOLUTION. If differences relating to this contract or the relationship
between the contracting parties should arise during the term of this agreement, both
parties will pursue resolution using an interest-based, non-adversarial coach and
utilize the services of a neutral third-party mediator if direct negotiations are not
successful.
ADDITIONAL PROVISIONS. Additional provisions, if any, are contained in
Exhibit A, attached to this document.
In witness thereof, this agreement has been duly executed by the parties named above.
PENINSULA CONFLICT RESOLUTION CENTER
1670 S. Amphlett Blvd., Suite 115
San Mateo, California 94402
650.513.0330
By: _______________________________________ Date
Malissa Netane-Jones, Executive Director
By: _______________________________________ Date
Town Manager, Town of Portola Valley
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3182 CAMPUS DRIVE, #153, SAN MATEO, CA 94403
CHRISTINE@SUSTAINABLESANMATEO.ORG
WWW.SUSTAINABLESANMATEO.ORG
OUR FEDERAL TAX IDENTIFICATION NUMBER IS 48-1265207. SSMC IS A 501(C)(3) ORGANIZATION WITH TAX-EXEMPT STATUS.
April 20, 2023
Town of Portola Valley
765 Portola Road
Portola Valley, CA 94028
Dear Mayor Aalfs, City Manager Dennis, City Council Members and Sustainability Manager,
On behalf of Sustainable San Mateo County, thank you very much for your past contributions,
which have enabled us to work toward our vision of a sustainable future for everyone in our
county. Attached, please find our 2023-2024 funding request package, which includes:
▪ Introduction Letter
▪ Overview
▪ Funding Request
▪ Invoice
▪ Our most recent Indicators Report, on the topic of Building Electrification in San Mateo County,
can be accessed on our website: www.sustainablesanmateo.org or you can click here for direct
access (with both the full version of the report and a summary brochure available for download).
We would like to take this opportunity to cordially invite you and your staff to attend our first ever
“Youth for Climate Policy” event, this coming Friday, April 21st. The event will feature State
Senator Becker, former local mayors and student leaders. This free webinar, meant to empower
our youth, is cosponsored by 350 Silicon Valley, Silicon Valley Youth Climate Action, Acterra,
Citizens’ Climate Lobby and Peninsula Clean Energy. The program will offer practical tips on how
to connect with leaders at the city, county and state levels, advocate for policies at local
government meetings and organize groups to propel positive climate action. For more
information and to register, go to: tinyurl.com/Youth4ClimatePolicy.
For any questions, please do not hesitate to contact me.
Thank you for considering this request.
In Partnership,
Christine Kohl-Zaugg
Executive Director
BOARD OF
DIRECTORS
CHAIR
Terry Nagel
VICE CHAIR
Kirsten Keith
SECRETARY
Seamus Murphy
TREASURER
Barbara McHugh
MEMBERS
John Crowell
Verónica Escámez
Valerie Fox Carlos
Casey Fromson
Georgi LaBerge
Russ Miller
Mark Olbert
William Schulte
ADVISORY BOARD
Bryan Beck
Kaia Eakin
Chris Garrett
George Kreitem
Ricki McGlashan
Mark Moulton
Kan Parthiban
Sarah Prescott
EXECUTIVE DIRECTOR
Christine Kohl-Zaugg
STAFF
Executive Assistant
Jill Reed
IR Program Manager
Sarah Cassanego
FOUNDERS
Marcia Pagels
Ruth Peterson
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Sustainable San Mateo County – Request for Support FY 23-24
Page 1 of 2
Sustainable San Mateo County (SSMC) is requesting support for its programs for Fiscal Year 2023-24. Our goal is to
have 100 percent participation from our cities and towns in financially supporting our programs – and we are very close to
reaching this! Our programs are aimed at making San Mateo County vibrant and healthy for generations to come. Please
note that we depend upon our cities and towns’ financial contributions to allow us to continue to serve you and your residents.
We very much appreciate all previous financial support and hope you are able to fund us at the full requested level to allow us
to continue to deliver and expand our programs and positive impact on the ground.
Your support will allow us to continue to share best-in-class solutions of sustainability programs, practices and ordinances that
will help guide your city toward a sustainable future that values a healthy environment, social equity and a green, thriving
economy. SSMC promotes greater understanding that we are all part of a giant, interdependent and complex web of
relationships that ensure a healthy and thriving world for us and for generations to come. We believe in the power of systems-
thinking and a longer-range approach to solving issues facing our county.
Organizational Overview
Founded in 1992, over thirty years ago, SSMC is an independent nonprofit organization that is not affiliated with the San
Mateo County Office of Sustainability. We are dedicated to stimulating positive community action on economic, environmental
and social equity issues (the three “E’s” of sustainability) for our county. SSMC is well respected for providing accurate,
timely, empowering, and accessible data and information as well as impactful sustainability solutions that your city can easily
adopt.
SSMC’s core programs, our Indicators Report and our annual Sustainability and Green Building Awards, provide information
and inspiration to drive sustainability in San Mateo County at the local level. Both programs have been in place for over 20
years and provide each city and town in San Mateo County with metrics, data and local trends impacting our economy,
environment, and society. Our recent 24th Awards event, on March 30th, was the first time we were able to return to an in-
person event since 2019 and was a resounding success with close to 300 sustainability leaders attending. In keeping with the
theme of the event, “A hopeful future for our youth,” SSMC honored three local high school students who have volunteered
their time to make the county more sustainable. SSMC also partners closely with local government and a wide range of
community organizations to promote sustainable policies, practices and programs, such as the RICAPS program, Peninsula
Clean Energy, like-minded leading nonprofits, local Chambers of Commerce, the American Institute of Architects’ local San
Mateo chapter and the County’s Office of Sustainability to cite a few.
We continue to update and expand the Sustainability Ideas Bank, which shares impactful, scalable, cost-effective and easy-to-
replicate sustainability measures, ordinances and policies that local jurisdictions and businesses can adopt to accelerate
sustainability. Our regular virtual Happy Hours series, which was launched when the pandemic hit, allows residents to stay
connected and explore sustainability topics in a collaborative setting. Experts kick-start discussions on different subjects
every month, with an average of 50+ people attending each Happy Hour. Our new Sustainability Dashboard helps cities
measure their progress. Please check-out our website at: www.sustainablesanmateo.org to learn more. Last but not least: we
take our responsibility to train and mentor the next generation of local sustainability leaders seriously, notably via our Summer
Interns program. You can read more about this here or by going to: https://sustainablesanmateo.org/2023/04/12/ssmc-seeks-
summer-interns/
Request for Support
Town of Portola Valley
Sustainable San Mateo County FY 2023-24
Amount Requested: $5,000
Sustainable San Mateo County
3182 Campus Drive, #153
San Mateo, CA 94403
Contact: Christine Kohl-Zaugg, Executive Director
p: 650-918-1992 | christine@sustainablesanmateo.org
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Sustainable San Mateo County – Request for Support FY 23-24
Page 1 of 2
Staffing
SSMC is growing! Currently, we have a part-time Program Manager who supports the Indicators Report, which helps cities
shape and implement their sustainability goals. SSMC’s Executive Director, which works full time, is involved in the strategic
direction of the Indicators Report, as well as in editing, design consultation, website, and events development, planning, and
outreach for the report. SSMC also has a part-time Executive Assistant who assists with administrative duties. We are
currently actively looking for an additional FTE to help manage our Sustainability Dashboard and Sustainability Ideas Bank
programs. In addition, approximately 30 individuals regularly volunteer for SSMC in various capacities. Our committees help
with our Indicators Report, the Sustainability Dashboard Project, Communications, Fundraising and our annual Sustainability
Awards Celebration and Auctions. Many of these volunteers have been continuously involved with the organization for years.
In fact, some have even volunteered with our organization since its inception, more than thirty years ago! We also continue to
work with and guide students from local schools and universities, including Nueva High School and Stanford University
(Sustainable Cities course, with Professor Rick Kos).
Who We Serve
Sustainable San Mateo County serves the entire population of San Mateo County, close to 730,000 individuals (July 2022
census data). The information we provide is used by residents, researchers and leaders in government, business, and the
nonprofit community. We make our Indicators Report available for free to all, including all elected leaders in local cities and
towns, their staffs and sustainability coordinators; Chambers of Commerce; local nonprofit agencies and more. We estimate
that we reach at least 5,000 people annually through the distribution of Executive Summaries, our online report and events,
including our virtual Awards Celebration and Indicators Report Launch. Our website receives more than 30,000 hits per year,
and we reach thousands of local participants through our newsletter, mailing list, social media sites, recorded events posted
on our YouTube channel and virtual as well as in-person presentations and events. To ensure that SSMC stays relevant and
continues to offer high-quality, useful programs to the cities it serves, we seek frequent feedback from key stakeholders.
How SSMC Will Use These Funds
SSMC will continue to track key sustainability metrics for cities in San Mateo County and examine one sustainability topic in
depth each year. For 2023, our topic is “And How Are the Children? Evaluating the Wellbeing of Children, Youth, and Their
Families in San Mateo County.” Instead of asking one another “how are you?”, the Masai people traditionally greet one
another with a phrase that translates to “And how are the children?” This phrase underscores the idea that the health and
sustainability of a community are dependent on the wellbeing of its children. This is what we’ll look at closer for this year’s
Indicator Report.
Our vision going forward is to keep accelerating sustainability by continuing to share best-in-class examples of easy-to-
replicate sustainability practices and policies by other cities, towns, counties, and businesses. In addition, we envision hosting
a series of round tables with subject matter experts and interested parties to examine sustainability solutions at a deeper level
and uncover additional solutions we can then share broadly via our Sustainability Ideas Bank. SSMC will continue to help
local cities, towns, and the county assess their progress and craft sustainability goals based on input from community forums
and interviews with local leaders. We publicize local stories of sustainability success in the media and at public events to
amplify their impact and make them more visible. Funds received will help support a Program Manager who coordinates
meetings with local cities and towns, volunteer researchers, writers, graphic designers, printing and dissemination of reports.
In addition, these funds will help cover the costs of community meeting venues and materials, publicity, and outreach.
Our Primary Sources of Funding
San Mateo County and local cities and towns are the primary sources of funding for our research. Additional organizational
support comes from foundations, corporate grants and generous individual donors.
Benefits to Your Organization
Many elected and appointed officials, as well as nonprofit and business leaders have told us they greatly value SSMC’s
contributions in helping them do their job. We’ve received lots of positive feedback about our Sustainability Ideas Bank, which
is designed to help you implement new policies and programs easily. City leaders tell us they use our Indicators Report and
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Sustainable San Mateo County – Request for Support FY 23-24
Page 1 of 2
results from our Sustainability Dashboard to understand local conditions and trends, learn about successful policies and
programs, and to provide data to demonstrate the need for new or expanded programs, services and/or policies to
successfully address issues. You are encouraged to reference findings from our reports in your own presentations to highlight
an area of need or make a case for a program or initiative. Charts and graphs are downloadable from our website, and our
staff can assist you with interpreting the underlying data or questions. Our 2022 Indicators Report focused on the state of
Building Electrification in our County. Both the full report as well as the summary brochure can be viewed here or at:
https://bit.ly/IR2022FullReportAndSummary. Please note that we are happy to provide educational presentations to city and
community groups upon request, as well as letters of support for programs whose goals align with ours. We also feature local
cities’ achievements at our Happy Hours. We are continually working to improve our programs and welcome your
suggestions.
We are grateful for the ongoing financial support from local cities and towns like yours. Your 2023-24 contribution will enable
us to continue to deliver high-quality, timely and relevant programs that foster and accelerate a sustainable future for your
residents, organizations, and businesses, and continue to train our engaged youth, tomorrow’s leaders. We hope you will
approve our requested level to allow us to broaden and deepen our programs and give sustainability the voice and attention it
truly deserves – now even more than ever!
Thank you for your time and consideration.
Yours sincerely,
Christine Kohl-Zaugg
Executive Director
Sustainable San Mateo County
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Help San Mateo County Lead the Way
At this critical time for our planet, your contribution will help achieve the vision we share of a
sustainable future for San Mateo County. With the pandemic, wildfires and extreme weather
threatening our future, there’s no time to lose in helping local cities, businesses and residents
adopt sustainable practices. We believe our county can demonstrate to the rest of the country
that it’s possible to become environmentally sustainable while being socially responsible and
also achieving economic prosperity.
“They are true stewards of our community.”
Chris Garrett, Devil’s Canyon
Brewing Company Owner
and SSMC Advisory Council Member
“SSMC is helping to catapult the
county through research and metrics
toward a greener, more inclusive
future for all.”
Leane Eberhart, Volunteer
“SSMC strengthens our communities
by making the transition to sustainable
practices and policies easier.”
Kai Kato, Stanford student
and 2020 SSMC summer intern
What Others Say About SSMC
Learn more at https://sustainablesanmateo.org
advocate@sustainablesanmateo.org or (650) 918-1992
We Are Making an Impact with 5 Key Initiatives
• Our popular Awards Celebration has honored sustainability champions and Green
Building Award recipients each spring since 1999
• Our monthly Happy Hours offer participants a chance to chat with experts on a variety of
topics in a fun online way
• Our new Sustainability Dashboard tracks sustainability in local cities and the county
• Our Indicators Report, produced annually since 1997, takes a deep dive into one critical
sustainability issue each year
• Our Sustainability Ideas Bank compiles successful policies and programs implemented by
cities and businesses that others can replicate without having to reinvent the wheel
IG: @mila_hofman; web: miladidit.com
“I really admire the work that they do
because they draw in the equity piece that’s
so important, and they always strive for
solutions that make economic sense.”
Diane Bailey, Cofounder,
Fossil Free Buildings in Silicon Valley
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INVOICE
Sustainable San Mateo County
3182 Campus Drive, #153
San Mateo, CA 94403
DATE
Phone: 650-918-1992
4/19/23
TERMS
Net 30
Town of Portola Valley
765 Portola Road
Portola Valley, CA 94028
DESCRIPTION
QTY
UNIT PRICE
AMOUNT
FY 2023-2024 Contribution to:
1
5,000.00
5,000.00
Sustainable San Mateo County
5,000.00
Please make all checks payable to: Sustainable San Mateo County
*PLEASE NOTE OUR UPDATED ADDRESS ABOVE
For payment by Credit Card - please visit:
https://sustainablesanmateo.org/donatevolunteer/
Sustainable San Mateo County (SSMC) is a 501(c)(3) California public benefit corporation.
Contributions are tax deductible. SSMC’s federal tax identification number is 48-1265207.
Christine Kohl-Zaugg | christine@sustainablesanmateo.org | 650-918-1992
TOTAL
Thank you for your support!
SHIP TO
BILL TO
2023-132
Contribution
FY 2023-2024
INVOICE #
If you have any questions conerning this invoice, please use the following contact information:
279 of 285
Invoice
Date
7/1/2023
Invoice #
1839
Bill To:
Town of Portola Valley
765 Portola Road
Portola Valley, CA 94028
Town Manager
Jeremy Dennis
Box 2218
Sunnyvale, CA 94087
P.O. No.
Terms
Due on Receipt
Due Date
7/1/2023
Total
Sustainable Silicon Valley is a non-profit organization pursuant to Section 501(c)(3) of the
United States Internal Revenue Code and our tax ID is 56-2464045. Your donation to SSV
may qualify for an income tax deduction in accordance with Federal and/or State income
tax laws. Please consult with your tax advisor to determine whether your donation is tax
deductible in whole or in part. Nothing in this communication is intended to constitute
legal or tax advice.
Please make all checks payable to Sustainable
Silicon Valley
Wire/ACH Information:
Wells Fargo Bank
Routing # 121042882
Account # 1005941917
Description
Amount
Government Membership Fee
1,000.00
$1,000.00
280 of 285