______________________________________________________________________________________

TO:

Mayor and Members of the Town Council

FROM:

Howard Young, Interim Town Manager

Cindy Rodas, Finance Director

DATE:

May 10, 2023

RE:

Not-for-Profit Agency Funding Requests

RECOMMENDATION

Staff recommends that the Town Council approve funding for not-for-profit agencies

providing services benefiting the Town, its residents, or the larger Peninsula community,

in an amount not to exceed $21,621.

BACKGROUND

Annually, the Town receives requests from a number of not-for-profit agencies. The

Town Council reviews these funding requests and determines the allocation amount

that each agency will receive. For fiscal year 2022-23, the Council made the following

allocations:

DISCUSSION

The Town has received the following requests for fiscal year 2023-24.The most notable

change requested was that of Peninsula Volunteers Inc. (Meals on Wheels), with an

increase of 66% over last year. Over the past 4 years, on average, a $2,875 contribution

has been granted for the Meals on Wheels program. The organization cited the projected

increase of the County’s population of age 60 and over as the cause of the increase

Citizens Emergency Response

Preparedness Program (CERPP)

$5,000

HIP Housing

$3,000

Housing Endowment and Regional

Trust (HEART)

$1,432

Joint Venture Silicon Valley

$1,000

Meals on Wheels - Peninsula

Volunteers Inc.

$3,000

Peninsula Conflict Resolution

$2,727

Sustainable San Mateo County

$2,500

Sustainable Silicon Valley

$1,000

Total $19,659

TOWN OF PORTOLA VALLEY

STAFF REPORT

252 of 285

Page 2

Not-for-Profit Agency Funding Requests

May 10, 2023

resulting in a greater need for assistance. The request received for the Citizens

Emergency Response Preparedness Program (CERPP) did not specify an amount of

funding. Historically Town Council has approved a contribution of $5,000 to CERPP.

Staff recommends awarding $21,621 in the coming budget as follows:

Agency

Amount

Requested

Recomm-

ended

Difference

from FY

2022-23

Percent

Change

Citizens Emergency Response

Preparedness Program (CERPP)

Open

$5,000

$ -

HIP Housing

$3,000 $3,000 $ -

Housing Endowment and

Regional Trust (HEART)

$1,361 $1,361

$ -71

-5.1%

Joint Venture Silicon Valley

$1,000 $1,000

$ -

Meals on Wheels- Peninsula

Volunteers Inc.

$5,000

$5,000 $ 2,000

66%

Peninsula Conflict

$2,760

$ 33

1.2%

Sustainable San Mateo County

$5,000 $2,500¹ $ - 0%

Sustainable Silicon Valley

$1,000

$ -

Total

$19,121

$21,621

FISCAL IMPACT

The total amount of contributions approved by the Council will be included in the 2023-24

proposed budget document, which is to be presented to the Council at its meeting on

June 14, 2023.

ATTACHMENT

Attached Proposals:

1. Citizens Emergency Response Preparedness Program (CERPP)

2. HIP Housing

3. Housing Endowment & Regional Trust (HEART of San Mateo County)

4. Joint Venture Silicon Valley

5. Meals on Wheels – Peninsula Volunteers Inc.

6. Peninsula Conflict Resolution

7. Sustainable San Mateo County

8. Sustainable Silicon Valley

1 Historically, Town staff has recommended and the council has approved $2,500 for SSMC

253 of 285

Nicole Tanori

From:

Joe Coleman

Sent:

Thursday, April 20, 2023 1:00 PM

To:

pvfinance

Subject:

RE: Annual Contribution Letter 2023-2024

Hi Nicole,

I am the treasurer of EPiC, formally Citizens Emergency Response Preparedness Program for the

towns of Portola Valley and Woodside and the entire Woodside Fire Protection District.

I am on the road and want this email to act as our official request of a donation from the Town of

Portola Valley. If you wat more info, I will check my email.

Thanks, Joe Coleman

-----Original Message-----

From: pvfinance <pvfinance@portolavalley.net>

Sent: Apr 17, 2023 4:22 PM

To: sbrown@woodsidefire.org <sbrown@woodsidefire.org>, joe.coleman@earthlink.net

<joe.coleman@earthlink.net>

Cc: Cindy Rodas <crodas@portolavalley.net>

Subject: RE: Annual Contribution Letter 2023-2024

Hello,

If you are receiving this email The Town of Portola Valley has not yet received your annual contribution letter.

I’d like to extend a friendly reminder that all contribution letters are due to The Town by end of day Friday,

April 4/21. Please let me know if you have any questions.

Best regards,

Nicole

254 of 285

Home. Heart. Hope.

Board of Directors

Meris Ota

President

Joshua Amoroso

Vice President

Nancy Bush

Treasurer

Kalah Espinoza

Secretary

Aaron Aknin

Ian Bain

Lauren Boro

Sophia Brink

LaTisa Brooks

Rocsana Enriquez

Napallo Gomez

Ripple Grewal

Mary Leahy

Carolyn Moore

Jennifer Taylor-Mendoza

Rob Zirkle

Honorary Board

Lois Almen Everett

Founder

Congresswoman

Anna Eshoo

Honorable Helen Fisicaro

T. Jack Foster, Jr.

Senator Jerry Hill

Dennis Lanterman

Honorable Jack Matthews

Memo Morantes

Helen Hilton Raiser

David Schemel

Honorable

Jackie Speier

Administration

Kate Comfort Harr

Executive Director

Laura Fanucchi

Director of Programs

Ghion Dessie

Vice President of Finance

Katherine Goodman

Fund Development

Director

HIP Housing

800 S. Claremont, #210

San Mateo, CA 94402

650-348-6660

www.HIPhousing.org

March 15, 2023

Jeremy Dennis

Town Manager

Town of Portola Valley

765 Portola Rd,

Portola Valley, CA 94028

Dear Jeremy,

We’ve seen some dramatic economic and social changes over the last few years. In San Mateo

County – a region that for so long has grappled with immense income inequality and an extreme

shortage of affordable housing – the pandemic has only underscored long-standing racial and

economic inequities in employment, housing, health, and income.

Despite innovation, housing in the region remains much pricier than anywhere else in the US.

Due to a combination of limited housing stock, stringent land use policies, and sky-high

construction costs, the demand for housing continues to drastically outpace the supply. In Towns

like Portola Valley, we’ve seen our neighbors struggle to keep up with the costs, especially as

safety net programs taper off. The result is grim: crowded and unsafe living conditions,

homelessness, and displacement.

HIP Housing requests a grant of $3,000 from the Town of Portola Valley which, if awarded,

will be directed towards the organization’s Home Sharing Program during FY 2023-2024.

Through the use of existing housing stock, the program develops readily available, affordable

housing opportunities, benefitting low-income workers, older adults, and individuals with special

needs who are seeking a safe and stable place to live. Home Sharing is an extremely cost

effective housing program and included in the Housing Elements of all 21 municipalities in San

Mateo County as a way to provide fair housing choice. Equally important, it is the only housing

program Countywide whose waitlist never closes.

The best way to make headway towards a diverse, healthy, and resilient San Mateo County is

working in partnership. On behalf of our Board of Directors, staff, and clients, we thank you for

your past generosity and support of our Home Sharing Program, and for your consideration of

this funding request.

Sincerely,

Kate Comfort Harr

Executive Director

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800 S. Claremont Street, #210

San Mateo, CA 94402

Funding Proposal – Town of Portola Valley

Fiscal Year 2023-2024

Affordable Housing Today

San Mateo County is ranked as one of the wealthiest regions in the US. Yet in 2021, eight

households in Silicon Valley held more wealth than the bottom 50%; at the same time, 23% of

Silicon Valley residents lived below the poverty threshold (Silicon Valley Index, 2021).

For low-income individuals, housing costs are typically the greatest source of financial burden.

The County’s dramatic income inequality, coupled with some of the most prohibitive conditions

for affordable housing development in the country, left 25,000 low-income renters without

access to an affordable home in 2021. Meanwhile 72% of extremely low-income households

spent over 50% of their income on housing (Sustainable San Mateo County, 2021).

In 2020 and 2021, the Bay Area saw a mass exodus of high-paid workers due to the pandemic.

In 2022, rental prices declined noticeably. From 2020 to 2022, a number of government

agencies developed housing relief programs in response to growing economic uncertainty. That

included the construction of 122 units of teacher’s workforce housing in Daly City, the

multi-billion dollar state-wide Homekey Project, and the successful piloting of multiple

guaranteed income / rental subsidy initiatives. In November 2022, voters across the state

collectively considered 52 local ballot measures related to housing – including land use policy,

funding sources for affordable housing initiatives, and strengthening tenant protection policies.

However, in early 2023, despite the slow rebound of asking rents, housing costs in the region

remain much pricier than anywhere else in the US. Due to a combination of limited housing

stock, stringent land use policies, and sky-high construction costs, the demand for housing

continues to drastically outpace the supply.

At the state level, California’s Department of Housing and Community Development mandates

that cities submit Housing Elements (a blueprint for how cities will develop and grow) every 8

years. The agency determined that the nine-county Bay Area will need 441,000 additional

homes by 2031 to account for the current housing shortage and a growing population, of which

180,000 homes are designated to be affordable to low- and very-low income individuals and

families. Of the 109 cities in the 9-county Bay Area, 69 cities missed the January 31, 2023

deadline to submit their plans.

This tardiness illustrates just how arduous the housing development process has been and will

continue to be. Meanwhile, in order to afford the average rent for a 1-bedroom apartment in the

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area – over $2,400 – an individual in the Town of Portola Valley would need to earn $46.15 per

hour, over 3 times Portola Valley’s minimum wage. As a result, Portola Valley and the wider San

Mateo County remain completely unaffordable for low-income, and many moderate-income,

individuals and families.

Populations particularly at risk for homelessness and displacement include Black and

Hispanic/Latino individuals, older adults, individuals with disabilities, students, and essential

workers – including home health and personal care aides, childcare workers, and janitors. The

Terner Center at UC Berkeley reports that, based on displacement patterns, low-income

residents, particularly low-income Black and Hispanic/Latino residents, are becoming more and

more “confined to the state’s economic margins” (2018).

The only way to make any headway towards a diverse, healthy, and resilient San Mateo County

is to work collectively. Affordable housing solutions are more critical than ever.

HIP Housing’s Mission and Goals

In San Mateo County’s pressured housing landscape, HIP Housing’s mission is to invest in

human potential by improving the housing and lives of people in our community. Through our

Home Sharing Program, Self Sufficiency Program, and Property Management Division, we

make use of existing housing stock to ensure that there is a broad spectrum of affordable

housing solutions for low-income individuals and families facing displacement and

homelessness in San Mateo County.

As a result of our work, HIP Housing enables more than 1,300 low-income individuals to find, or

remain in, stable and affordable housing each year. We recognize that housing is a key

determinant of health and economic wellbeing, and are committed to expanding and deepening

affordable housing solutions throughout the County.

Description of the Program to Be Funded – Home Sharing Program

HIP Housing respectfully requests a grant of $3,000 from the Town of Portola Valley. If our

request is approved, this grant will be used to support the activities of our innovative Home

Sharing Program during FY 2023-2024.

HIP Housing’s Home Sharing Program matches people who have space in their home to share

with people who are searching for an affordable place to live. By making more efficient use of

the existing housing in the Town of Portola Valley, the Home Sharing Program provides a

dynamic and affordable solution to the lack of affordable housing in Portola Valley, and

throughout San Mateo County.

The components that make this program so successful are:

The creation of new affordable housing through the use of existing housing stock. By

making more efficient use of existing housing inventory, the Home Sharing Program

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creates new affordable housing opportunities for low-income individuals, families, and

older adults in the Town of Portola Valley.

Our thorough and in-depth matching process. Clients begin the home sharing process by

completing a detailed application, which increases their chances of being matched in

appropriate and compatible living arrangements. After completing the application,

program staff follow up by interviewing the client and establishing their specific needs,

after which staff carry out reference and local background checks. Once clients are

matched, staff bring both parties together to help them outline their expectations and

agree on rights and responsibilities. This information is then documented in a Living

Together Agreement, which is signed by both the Home Provider and the Home Seeker.

Creative and unique solutions for clients. The Home Sharing Program additionally offers

a Reduced Rent Exchange. For reduced rent, the Home Seeker completes light

household chores such as cooking, cleaning, and providing companionship for an older

adult Home Provider or persons with special needs.

Ongoing client services and support. One of the special features of HIP Housing’s Home

Sharing Program is that the process does not end once clients have been matched.

Each and every client that we work with is unique, and so are their individual needs. With

this in mind, our program staff provide ongoing support to all clients, including technical

support and client mediation to matches in need of these services. By way of this

thorough and in-depth process, the average home sharing match lasts more than four

years (a statistic which has held steady through the pandemic), while others last

between five and twenty years.

HIP Housing’s Home Sharing Program is the only one of its kind in San Mateo County and one

of the few sources of readily available affordable housing in the County today. Over the years,

HIP Housing’s Home Sharing Program has evolved into a vital resource for people of all ages

and backgrounds. At its core, the Home Sharing Program assists those who are struggling to

find a decent, stable, and affordable home, or who are trying to remain in their existing home.

Directly Addressing the Needs of Residents in the Town of Portola Valley

Access to stable and affordable housing is a critical determinant of success in life, affecting

health, access to education, and the opportunity for economic mobility.The Home Sharing

Program’s use of existing housing inventory in the Town of Portola Valley not only increases

affordable housing opportunities, but also:

●

Preserves Portola Valley’s thriving and diverse community.

●

Enables struggling renters to avoid displacement and remain in their existing affordable

housing.

●

Helps low-income individuals find a stable and affordable place to live that is close to

work, their children’s school, and their family support network.

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●

Enables the Town of Portola Valley’s workforce to find sustainable residency in and

around Portola Valley.

●

Allows older adults and people with special needs to remain living independently in their

own home.

HIP Housing’s Home Sharing Program reduces housing costs significantly, for both the Home

Provider and the Home Seeker, while also promoting independence and providing security and

companionship for those with special needs.

Below, you will find the FY 2021-2022 statistics for the Home Sharing Program in the Town of

Portola Valley.

In FY 21-22, Our Home Sharing Staff…

●

Provided housing information and referrals to 2 individuals who live in Portola Valley.

●

Interviewed, screened, and provided housing assistance to 2 individuals who live and/or

work in Portola Valley.

Every day, HIP Housing’s Home Sharing Program strives to make the Town of Portola Valley a

great place for everyone to live, work, and thrive, regardless of their income. We would like to

introduce you to a San Mateo County resident whose life has been impacted by our Home

Sharing Program. Meet Linda:

Linda is an older adult who heard about the Home Sharing program from a friend of hers. Linda

works in Menlo Park for a family as their nanny. When her housemate of 2 years was accepted

to a BMR unit, Linda had to find a new place to live. Within a few weeks, Linda found a new

housemate through HIP Housing and moved to her home in East Palo Alto. She is very happy

with the arrangement and is also paying $300 less than what she had been paying.

In addition to serving the Town of Portola Valley through our Home Sharing Program, HIP

Housing’s Self Sufficiency Program and Property Management Division also provide vital

housing opportunities to residents.

The Self Sufficiency Program provides housing scholarships and intensive trauma-informed

case management to low-income parents and emancipated foster youth who are in school. The

program specifically works with individuals pursuing continued education to help increase their

earning power and become financially independent within one to five years. In FY 21-22, 49

families (60 adults and 77 children) participated in the program.

The Property Management Division expands the affordable housing stock available

throughout the County. By partnering with local municipalities, private funders, banks, and other

institutions, we are able to purchase and rehabilitate multi-family residential properties and then

rent them at below-market rate rental prices to our income qualified clients. HIP Housing

currently owns and/or manages 33 properties in the County, which provide stable and affordable

housing to roughly 700 low-income individuals each year.

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Number of Individuals to Be Served by FY 23-24 Funding

Thousands of low-income individuals and families in San Mateo County face displacement each

year. HIP Housing’s Home Sharing Program directly addresses housing insecurity in the Town

of Portola Valley by creating affordable housing solutions. With your support during FY

2023-2024, our dedicated Home Sharing staff will:

●

Offer housing information and referrals to 5-10 individuals living in Portola Valley who

contact our agency for help.

●

Interview, screen, and provide housing assistance to 2-3 individuals who live and/or work

in Portola Valley.

●

Match 1-2 individuals who live and/or work in Portola Valley in new, affordable home

sharing arrangements.

●

Provide follow-up and support services to 1-2 Portola Valley residents matched in

previous years.

It is our hope that the Town of Portola Valley will continue to support our Home Sharing Program

in FY 2023-2024. With your partnership, we envision an inclusive and thriving region.

Evaluating the Home Sharing Program

The Home Sharing Program is evaluated based on the following criteria:

Number of intake calls received and resources provided

Number of clients and households served

Number of clients placed in a home sharing arrangement

Number of clients in home sharing matches made in previous years

Demographic information collected and evaluated includes:

Income level of clients

Age, gender, disability, race and ethnicity

Housing costs at the time of application to the program and after being matched in a

home sharing arrangement

Housing affordability measured by the percentage of income spent on housing costs

Length of time a client stays in a home sharing arrangement

HIP Housing maintains a database of all clients served and placed in shared housing. This

database includes demographic information, income levels, and other relevant data. The Home

Sharing team also monitors available housing resources, affordable housing waitlists, and other

housing opportunities. Home sharing matched clients are contacted every three months after

being placed in a home sharing arrangement for follow-up and to determine if any additional

support is needed.

Home Sharing Program Community Outreach Activities Targeting the Town of Portola

Valley

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●

We placed Home Sharing Program ads throughout local newspapers, magazines,

partner organizations’ websites, community-based social media pages like Nextdoor,

radio stations, SamTrans bus ads, a billboard, and online newsletters

●

We sent Home Sharing Program flyers and e-blasts to businesses, faith-based

organizations, community calendars, schools, centers for older adults, and community

associations

●

We spread information through meeting and networking with community-based

organizations, city councils, city staff, schools, farmers markets, government agencies,

healthcare providers, and nonprofits throughout the County

●

We presented on the Home Sharing Program to various 65+ centers, County

employees, schools, nonprofits, associations, and podcasts

HIP Housing will continue to focus on expanding our in-person and virtual outreach activities in

the Town of Portola Valley during FY 2023-2024. By increasing the accessibility of the

information in circulation about our programs, we hope to provide direct assistance to as many

individuals and families as possible.

Home Sharing Program Community Partnerships and Collaborations

HIP Housing maintains strong community partnerships in order to connect clients with resources

that fit their unique needs. Below are some of the organizations that we partner with:

Home Sharing Program community partnerships:

●

Cal State East Bay and Eastside Prep School - interns assist with Home Sharing

Program marketing and outreach efforts.

●

Community College District - Home Sharing staff met with the District’s International

Student Housing Program Coordinator to share resources and to recruit Home Providers

near the three community colleges.

●

CORE Community Centers - clients are referred to CORE for rent assistance and

shelter referral.

●

Haven Connect - the Home Sharing Program reaches out to individuals on our Property

Interest list to provide information about our Home Sharing and Self-Sufficiency

Programs.

●

Legal Aid and Project Sentinel - clients are referred for any legal advice regarding

notices to move, rent disputes, and other legal landlord/tenant matters.

●

One Life Counseling Center - collaborating on a mental health wellness program for

staff, interns, and volunteers at HIP Housing.

●

Peninsula Conflict Resolution Center - Conflict Resolution Certification training and

bi-annual fair housing training for Home Sharing Coordinators.

●

Safe Harbor Shelter, Samaritan House - the Home Sharing team conducted

presentations at the Shelter (pre-pandemic).

●

Sam Trans - ongoing collaboration to market programs to potential Sam Trans

employees who are struggling to locate housing.

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●

The Housing Industry Foundation, Job Train, Samaritan House, San Mateo

County’s Aging and Adult Services, San Mateo County’s Oasis Program - inservice

with HIP Housing program teams.

●

San Mateo County’s Office of Education - ongoing outreach for school district

employees and collaboration with Superintendent Nancy Magee.

●

The County of San Mateo - ongoing outreach for County employees and retirees.

Home Sharing Program client referral partners:

●

Abode

●

Caminar

●

CIDA

●

CORA

●

CORE Community Centers

●

EPACANDO

●

Golden Gate Regional Center

●

Housing Choices

●

Kaiser

●

Life Moves

●

Maple Street Shelter

●

Social Security Administration

●

Safe Harbor Shelter

●

San Mateo County Aging and Adult Services

●

San Mateo County Community Colleges

●

San Mateo County City Departments

●

San Mateo County Housing Authority

●

San Mateo County Human Resource Department

●

San Mateo County Libraries

●

San Mateo County School Districts

●

San Mateo Medical Center

●

San Mateo County Mental Health

●

SparkPoint centers

●

Sutter Health

While our Home Sharing Program is thoroughly connected throughout San Mateo County, the

program also actively ensures that other organizations and jurisdictions have the tools and

resources they need to implement local home sharing programs. Laura Fanucchi, HIP Housing’s

Director of Programs, serves as the Vice President of the National Shared Housing Resource

Center’s Board of Directors and has provided technical assistance to emerging home sharing

programs throughout the country for over 20 years. HIP Housing is also a part of the West

Coast Home Sharing Collaborative. Ultimately, HIP Housing’s efforts have helped to launch 11

new home sharing programs in California, which has increased the capacity of 7 neighboring

jurisdictions to provide affordable housing opportunities to their communities.

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With the support of partnerships and collaborations, our dedicated Home Sharing staff develops

crucial referral networks and supports home sharing programs in neighboring jurisdictions.

HIP Housing’s Capacity and Experience

In order to support low-income individuals and families meaningfully, HIP Housing is dedicated

to expanding and deepening the services that we provide. Our cross-sector partnerships and

wrap-around social services enable the streamlining of more efficient and sustainable affordable

housing throughout the region. Below, we list a few ways that we’re making strides towards a

more equitable, healthy, and housed County.

Collaborations on Housing Elements. Since 1969, each city’s Housing Elements has

been updated every 8 years and serves as the blueprint for how the region will develop

and grow. The most recent round of Housing Elements was due in January 2023. On the

Town of Portola Valley’s Housing Elements, HIP Housing was cited on pages 81, 87, 99,

and 112 as a longstanding and sustainable affordable housing solution.

Realigning on city funding. Many of our clients are homeless or on the brink of

homelessness, with limited or no access to income verification documentation at the

level required by CDBG. As a result, we decided to retract our CDBG applications for FY

2021-2022 (from 5 jurisdictions), resulting in a $90,000 shortfall for our Home Sharing

Program. In 2022 we worked with each jurisdiction to re-establish funding from alternate

sources that are better fits for the services we provide. Recognizing the value and

importance of the Home Sharing Program, of the five CDGB jurisdictions which

collectively had provided $90,000 in support annually (including the County of San

Mateo and the Cities of South San Francisco, Redwood City, Daly City and San Mateo,)

all but one have replaced their previous CDBG funding with funding from other sources.

Capacity building through new programs. We were recently awarded a two-year,

$200,000 Neighborhood Builders grant from Bank of America, which will support the

launch of our new Information & Referral (I&R) Program in FY 2022-2023 and

2023-2024. By transforming our information and referral services into a full-fledged

program, we will substantively support the 2,000+ callers who contact our agency for

housing assistance each year. Ultimately, the funding will allow us to (1) better track the

progress of callers in attaining stable and affordable housing, (2) monitor referrals, and

(3) deliver services through a trauma-informed lens.

Integrating trauma-informed care into service delivery. Safe, stable, and affordable

housing is intrinsic to health. One distinct way that housing insecurity impacts health is

the way it can impede a person’s sense of safety and increase individuals’ odds of

having Adverse Childhood Experiences (ACEs) (Source: National Health Care for the

Homeless Council, 2019). Nearly 70% of our Self Sufficiency Program clients report a

history of trauma, and we aim to provide integrated care that improves our clients’ hope

and resilience. A core strategy in our Five-Year Strategic Plan is to implement

trauma-informed care throughout our agency. Some of the program’s strategies to

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achieve this goal include trauma-informed training for program staff, trauma-focused

client case management, and trauma-informed parenting resources.

Along with these developments, we recently secured a $25,000 grant from Kaiser

Permanente to help launch the Nurturing Fathers Initiative, a subprogram of the Self

Sufficiency Program. The initiative aims to combine housing assistance and specialized

social services to fill a national gap in father-centered programming, ultimately linking

stable housing with positive mental and physical health outcomes.

Striving for diversity, equity, and inclusion. Diversity, equity, and inclusion require

consistent learning and policy implementation. With enhanced program capacity and

connectivity, we’ve also turned inward to reflect on our workplace culture. We’ve

sustained our DEI strategies to ensure that staff and board members feel supported

through resources, critical conversations, and policies. Throughout 2022, we’ve

conducted policy equity revisions (standardized 40-hour work week for all employees

and employee reclassification), developed Mid-Level Manager monthly trainings, and

convened a DEI Council that facilitates staff engagement via monthly workshops

centered around DEI concepts, including unconscious bias, bystander intervention, and

trauma-informed care.

Conclusion

The affordable housing crisis requires collaboration at every level. With the partnership and

support of each municipality, HIP Housing aims to expand affordable housing solutions

throughout San Mateo County.

HIP Housing respectfully requests a grant of $3,000 from the Town of Portola Valley to support

the Home Sharing Program. With your support during FY 2023-2024, our Home Sharing staff

will work directly with 6-12 individuals who live and/or work in the Town of Portola Valley. On

behalf of the entire HIP Housing team, our Board of Directors, and our clients, thank you for

your past support and for your consideration of this funding request.

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BOARD OF DIRECTORS

Michael Brownrigg, Chair

Mayor

City of Burlingame

Diane Howard, Vice Chair

Councilmember

City of Redwood City

Warren Slocum, Secretary

Supervisor

County of San Mateo

Glenn R. Sylvester,

Treasurer

Councilmember

City of Daly City

Mary Bier

Councilmember

City of Pacifica

Noelia Corzo

Supervisor

County of San Mateo

Karyl Eldridge

Faith in Action

Larry Franzella

Intero Real Estate Services

Anders Fung

Councilmember

City of Millbrae

Sam Hindi

Councilmember

City of Foster City

David N.P. Hopkins

Sares Regis Group of

Northern California

Don Horsley

Former County Supervisor

Nancy Magee

Superintendent

San Mateo County Office of

Education

Jack Matthews

John Matthews Architects

Sara McDowell

Councilmember

City of San Carlos

Robert Morehead

First Republic Bank

Mark Nagales

Vice Mayor

City of South San Francisco

Bart Pantoja

Building Trades Council of

San Mateo County

Deborah Penrose

Mayor

City of Half Moon Bay

Elan Scheinman

Primavera Partners

April 19, 2023

Town of Portola Valley

765 Portola Rd

Portola Valley, CA 94028

RE: Invoice for 2023-24 HEART Membership Dues

Dear Town Manager,

Housing affordability continues to be a tremendous challenge for residents of San Mateo County.

CoStar forecasts that over the next four quarters, year-to-year rents will increase more than 10%

before decreasing to about 5%. As the chart below shows, in five years rents will be 20% higher

across San Mateo County. These rent increases will have a devastating effect on low- and

moderate-income households. But, with your support, HEART will continue to make a

difference in the lives of many low- and middle-income residents in San Mateo County.

One

our

significant

achievements this past year

was

securing

new

$1,000,000 grant from the

State of California under the

Local Housing Trust Fund

(LHTF) Program. HEART

plans to use these funds to

help nonprofit organizations

acquire and preserve existing

affordable housing.

We are looking forward to 23-

24 as our work on housing

preservation accelerates. In

addition to the $1,000,000

LHTF

grant,

HEART’s

Board of Directors approved

a new program allowing HEART to use its bonding capacity to purchase existing buildings and

convert them to affordable housing. We will be reaching out to cities in the coming weeks to

present the program and describe how we can work together to create and preserve affordable

housing in San Mateo County.

In addition to our housing preservation groundwork, we are pleased to have provided a

$3,800,000 loan to Kiku Crossing in San Mateo. The project broke ground in early 2022 and will

provide 225 affordable homes for extremely low, very low, and low-income residents.

If you have any questions about our programs or need additional information, please don’t

hesitate to contact me. Thank you again for your continued support; enclosed is an invoice for

the fiscal year 2023-24 HEART membership dues.

Sincerely,

Armando F. Sanchez

Executive Director

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OFFICERS

HON. SUSAN ELLENBERG

Co-Chair

County of Santa Clara

JOHN TENANES

Co-Chair

Meta

RUSSELL HANCOCK

President & CEO

Joint Venture Silicon Valley

DIRECTORS

JOHN AITKEN

Mineta San Jose Int’l Airport

DAVID BINI

Santa Clara & San Benito County

Building Trades Council

LISA BOWMAN

Orrick

RAHUL CHANDHOK

San Francisco 49ers

DR.RAKESH CHAUDHARY

Kaiser Permanente Santa Clara

JONATHAN COWAN

El Camino Health

GINA DALMA

Silicon Valley Community

Foundation

DAVID ENTWISTLE

Stanford Health Care

KATIE FERRICK

LinkedIn

JAVIER GONZALEZ

Google

RAQUEL GONZALEZ

Bank of America

ERIC HOUSER

Wells Fargo

KELLY KLINE

Stanford University

CURTIS MO

DLA Piper

DELINDA MWORKA

DLA Piper

MAIRTINI NI DHOMHNAILL

Countsy

MARK G. PARNES

Wilson Sonsini Goodrich & Rosati

DAVID SACARELOS

Seiler, LLP

SHERRI R. SAGER

Lucile Packard Children’s Hospital

KARENA SHACKELFORD

City of Fremont

JARED SHAWLEE

San Jose Earthquakes

ED SHIKADA

City of Palo Alto

JOHN A. SOBRATO

The Sobrato Organization

JULIE SULLIVAN

Santa Clara University

CYNTHIA TENIENTES-MATSON

San Jose State University

NEERAJ VADHAN

Accenture

JOHN VARELA

Santa Clara Valley Water District

Sutcliffe, LLP

COREY VERWAY

LendLease

April 21, 2023

Town of Portola Valley

Attn: Howard Young

Interim Town Manager

765 Portola Valley Road,

Portola Valley, CA

To Our Partners in Local Government:

I’m writing to ask you to renew your investment in Joint Venture Silicon Valley.

We’re an organization providing both analysis and action, and we do it in

partnership with the region’s major sectors—government, business and labor.

Because of that support, we’re fielding a variety of programs and activities that bring

rationality and coherence to the region, and root our decisionmakers in data.

For example:

•

Our climate initiatives are pushing the state legislature for more aggressive targets

for reducing greenhouse gases, for hastening our conversion to zero-emission

vehicles, envisioning two-way charging for those vehicles when parked at home, and

more.

•

Our Food Recovery initiative is leading our region’s implementation of Senate Bill

1383, which diverts surplus food from landfills to worthy organizations. The

program has been tasked with the responsibility to educate, inspect, and monitor

compliance of all regulated entities. We also convene the Silicon Valley Food

Recovery Council.

•

Our transportation work includes sponsoring legislation to (such as Senate Bill 917)

to integrate and unify the region’s transit providers and help them capture the

efficiencies they will need to survive in a post-pandemic world.

•

Our Civic Technologies program is working with stakeholders in the internet and

telecommunications ecosystem to bring broadband to underserved communities.

We’re also working with cities and carriers to facilitate the expansion of our

networks, and to provide research addressing community concerns.

•

Our Silicon Valley Economic Development Alliance, comprised of economic

development professionals from more than 25 agencies, provides professional

development and support to the members through monthly meetings and programs

with partner organizations.

267 of 285

On the research side of the house, we have expanded our output of white papers, data sets, and

public opinion polling. Our flagship product continues to be the Silicon Valley Index, a

comprehensive report monitoring the region’s health and vitality across hundreds of indicators. In

addition to providing the information in report form, we curate an online dashboard that provides

thousands of data points (including live indicators) in a highly accessible format, and we provide

this freely to the community. For an extra fee, our research team is also offering specialized data

sets to Joint Venture member agencies seeking more in-depth information tailored to their city.

You can contact me directly should that be of interest.

None of this is possible without continuing support, and we’re grateful for yours. Even in a difficult

economy our corporate and labor members are still standing by us. Our public sector investors

complete the circle, making this a genuine “joint venture.”

I’m attaching an invoice, and it reflects a small inflation-based increase over last year’s amount.

With thanks for your partnership,

Russell Hancock

President & Chief Executive Officer

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Joint Venture Silicon Valley

84 W. Santa Clara Street

Suite 800

San Jose, CA 95113

(669) 223-1331

INVOICE

Invoice #:

1065NETportola

Invoice Date:

04/20/23

Amount Due:

$1,000.00

Bill To:

Ship To:

Towno f Portola Valley

Attn: Howard Young

Interim Town Manager

765 Portola Road

Portola Valley, CA 94028

United States

Attn: Howard Young

Interim Town Manager

765 Portola Road

Portola Valley, CA 94028

United States

Due Date

Terms

05/20/23

Net 30

Item

Description

Quantity

Price

Amount

Revenue-City

Joint Venture Silicon Valley

Public Investment, Fiscal Year 2023-24

$1,000.00

Subtotal:

$1,000.00

Sales Tax:

$0.00

Total:

$1,000.00

Payments:

$0.00

Amount Due:

$1,000.00

Make checks payable to:

Joint Venture Silicon Valley

84 W Santa Clara Street, Suite 800

San Jose, California 95113

Thank you for your prompt payment

501(c)3 Tax ID: 77-0389802

To pay online, go to https://app01.us.bill.com/p/jointventuresiliconvalleynetwork

269 of 285

800 Middle Avenue Menlo Park, CA 94025 • 650-326-0665 • www.1pvi.org

Board of Directors

Georgie Gleim

Board Chair/President

Sandra Ferer

President Elect/Vice

President

Anna Marie Janky

Secretary

Honor Huntington

Treasurer

Candice Schwab

Past President

Jan Barker

Jan Conomos

Lisa Deal

Linda Dickinson

Sandra Ferrando

Jeanne Fischer

Mark Flegel

Lata Goel

Deborah Gordon

Susan Martin

Louise Patch

Carolyn Rianda

Carolyn Schutz

Patricia Wilkinson

Chief Executive Officer

Peter Olson

Services

Meals on Wheels

Nutrition Services

650-323-2022

Little House

Roslyn G. Morris

Activity Center

650-326-2025

Rosener House

Adult Day Services

650-322-0126

April 13, 2023

Mr. Howard Young

Interim Town Manager

Town of Portola Valley

Dear Mr. Young,

Thank you for the opportunity to request a contribution for the Peninsula Volunteers, Inc. (PVI)

Meals on Wheels program for the coming year. PVI is a tax-exempt charitable organization (501

(c)(3) #94-1294939) serving seniors and adults with disabilities in San Mateo County including

Portola Valley. Meals on Wheels is a safety net service providing nutritious meals, daily human

contact and safety checks, regular functional assessments and referrrals to other needed

community services with the goal of preventing premature hospitalization or institutional

placement. Meals on Wheels helps older adults remain in their own homes and communities as

long as it is safely possible.

According to Meals on Wheels America, more than 10 million (1 in 6) older adults struggle with

hunger nationally. In California, that equates to more than 1.1 million, and in San Mateo County,

16,000 seniors face food insecurity. San Mateo County has an older population compared to

many other California counties, and seniors continue to desire to age in place. Often seniors and

adults with disabilities must choose among paying for housing, medication or food. Meals on

Wheels alleviates the concern around nutrition, and the check-in by staff members and

volunteers provides a measure of security. San Mateo County’s population of age 60 and over is

projected to increase 143% from 2010-2060, and 390% for 85 years and over. With increasing

age comes the greater possibility of disability and need for assistance, so the demand for PVI

services is certain to increase significantly. Last year, PVI delivered 180,000 meals to 1,200 San

Mateo County seniors and adults with disabilities.

Meals on Wheels is partially funded by San Mateo County Aging and Adult Services with funds

from the Older Americans Act and must adhere to the criteria set forth in the Act; therefore,

meal recipients can only be requested to make a voluntary donation towards the cost of the

program. San Mateo County funding does not cover the full cost of providing the meals. A

$5,000 donation from the Town of Portola Valley will be used to help cover the unfunded

portion of providing nutritious meals to homebound older adults. Many of the meal recipients

have a monthly income of $1,200 or less and are unable to contribute to the program. Funding

is needed to bridge the gap in support for this successful and vital program.

Sincerely,

Barbara Kalt

Grant Specialist

Peninsula Vollunteers, Inc.

www.1pvi.org

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1670 S. Amphlett Blvd., Ste. #115, San Mateo, CA 94402|Office: (650) 513-0330|www.pcrcweb.org

April 18, 2023

Town Manager

765 Portola Road

Portola Valley, CA

94028

Attention Town Manager,

Agreement for the Provision of Community Mediation

Services

The Peninsula Conflict Resolution Center (PCRC), a 50l(c)(3) public benefit

corporation, wishes to provide conflict resolution services for the Town of Portola

Valley.

The Peninsula Conflict Resolution Center is an independent contractor, organized

in accordance with the laws of California, and is capable of performing the conflict

resolution services described in this agreement.

PCRC and the Town of Portola Valley agree as follows:

SERVICES. The PCRC shall provide the services described in Exhibit A,

attached to and made a part of this agreement.

FUNDING. Funding by the Town of Portola Valley shall be in advance and shall

be $2760.00 PCRC shall provide documentation to specify how the funds

requested shall be spent, including such details as the Town of Portola Valley

deems appropriate. Additional documentation may be requested by the Town.

CONTRACT TERM. This contract shall commence on July 1, 2023, and shall

terminate on June 30, 2024, unless terminated before that time, as described in

Paragraph 6 of this agreement.

PROGRAM REPORTS. A performance report shall be submitted annually (at

year-end). This report shall include a description of all program activity related to

this contract for the particular period.

BREACH OF CONTRACT. The Town of Portola Valley reserves the right to

waive any and all breaches of this contract, any such waiver shall not be deemed

a waiver of all previous or subsequent breaches. In the event the Town of Portola

Valley chooses to waive a particular breach of this contract, it may condition said

waiver on payment by PCRC of actual damages occasioned by such breach of

contract. PCRC shall make every effort to resolve the breach quickly and

amicably.

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1670 S. Amphlett Blvd., Ste. #115, San Mateo, CA 94402|Office: (650) 513-0330|www.pcrcweb.org

TERMINATION. In the event the PCRC is unable to fulfill its responsibilities

under this contract for any reason whatsoever, including circumstances beyond

its control, the Town of Portola Valley may terminate this contract. Either party to

this agreement may terminate this contract without cause by giving 10 days

written notice to the other party. If the contract is terminated, PCRC shall return a

prorated amount of funding to the Town of Portola Valley.

INTEREST OF PUBLIC OFFICIALS. No members, officers or employees, or

agents of the Town of Portola Valley, no member of the City Council, and no other

public official exercising any function or responsibility with respect to this program

during his/her tenure, shall have any interest, direct or indirect, in this contract or

a related subcontractor the proceeds thereof.

RELATIONSHIP OF PARTIES. It is expressly understood that PCRC is an independent contractor

and that no agency, employee, or other relationship is intended to be or is established by this

contract.

INSPECTION OF PROGRAM. It is understood that periodic review of PCRC's

program may be necessary and the right to do so is reserved by the Town of

Portola Valley.

ASSIGNABILITY. PCRC shall not assign in this agreement and shall not

transfer any interest in the same, without the prior written consent of the

HOLD HARMLESS AND INSURANCE. PCRC agrees (1) to hold harmless and

indemnify the Town of Portola Valley and its officers and employees from and

against any and all claims, loss, liability, damage, and expense arising from the

performance of this contract, including claims, loss, liability, damage, and

expense caused or claimed to be caused by passive negligence of the City or

its officers or employees. (2) to defend (Town of Portola Valley), its officers or

employees there-against; provided however that this provision does not apply to

claims, loss, liability, damage, or expense arising from (a) the sole negligence

or willful misconduct of (Town of Portola Valley) or (b) the active negligence of

(Town of Portola Valley). General liability and automobile liability insurance shall

provide the following minimum benefits: (1) general liability, including

comprehensive form, personal injury, broad form property damage, contractual

and premises/ operation in limits of $1,000,000, aggregate, bodily injury, and

property damage combined; (2) automobile liability in limits of $1,000,000,

bodily injury and property damage combined. Additionally, workers’

compensation insurance in at least the minimum statutory amounts shall be

maintained. All liability insurance policies shall specify (Town of Portola Valley),

its elective and appointed boards, commissions, officers, agents, and

employees as additional insured. A certificate of insurance shall be provided to

(Town of Portola Valley) prior to performance pursuant to this contract. It shall

include policy endorsement verifying Town’s additional insured status. Further,

any changes in insurance, required herein must be approved in writing by the

City Attorney's Office

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1670 S. Amphlett Blvd., Ste. #115, San Mateo, CA 94402|Office: (650) 513-0330|www.pcrcweb.org

NONDISCRIMINATION. General: No person shall, on the basis of race, color,

national origin, religious affiliation or non-affiliation, marital status, medical

condition, sex, age, handicap, sexual orientation, or political affiliation be

excluded from participation in, be denied the benefits or be subjected to

discrimination, under this agreement.

Employment: PCRC shall ensure equal employment opportunity based on

objective standards of recruitment, selection, promotion, classification,

compensation, performance evaluation, and management relations, for all

employees under this agreement. PCRC's personnel policies shall be made

available to the Town of Portola Valley upon request.

PROJECT REPRESENTATION. PCRC and the Town of Portola Valley hereby

designate the following agents to act as project representatives and receive all

notices in the matters dealing with the performance of work, under this

agreement.

DISPUTE RESOLUTION. If differences relating to this contract or the relationship

between the contracting parties should arise during the term of this agreement, both

parties will pursue resolution using an interest-based, non-adversarial coach and

utilize the services of a neutral third-party mediator if direct negotiations are not

successful.

ADDITIONAL PROVISIONS. Additional provisions, if any, are contained in

Exhibit A, attached to this document.

In witness thereof, this agreement has been duly executed by the parties named above.

PENINSULA CONFLICT RESOLUTION CENTER

1670 S. Amphlett Blvd., Suite 115

San Mateo, California 94402

650.513.0330

By: _______________________________________ Date

Malissa Netane-Jones, Executive Director

By: _______________________________________ Date

Town Manager, Town of Portola Valley

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3182 CAMPUS DRIVE, #153, SAN MATEO, CA 94403

CHRISTINE@SUSTAINABLESANMATEO.ORG

WWW.SUSTAINABLESANMATEO.ORG

OUR FEDERAL TAX IDENTIFICATION NUMBER IS 48-1265207. SSMC IS A 501(C)(3) ORGANIZATION WITH TAX-EXEMPT STATUS.

April 20, 2023

Town of Portola Valley

765 Portola Road

Portola Valley, CA 94028

Dear Mayor Aalfs, City Manager Dennis, City Council Members and Sustainability Manager,

On behalf of Sustainable San Mateo County, thank you very much for your past contributions,

which have enabled us to work toward our vision of a sustainable future for everyone in our

county. Attached, please find our 2023-2024 funding request package, which includes:

▪ Introduction Letter

▪ Overview

▪ Funding Request

▪ Invoice

▪ Our most recent Indicators Report, on the topic of Building Electrification in San Mateo County,

can be accessed on our website: www.sustainablesanmateo.org or you can click here for direct

access (with both the full version of the report and a summary brochure available for download).

We would like to take this opportunity to cordially invite you and your staff to attend our first ever

“Youth for Climate Policy” event, this coming Friday, April 21^st. The event will feature State

Senator Becker, former local mayors and student leaders. This free webinar, meant to empower

our youth, is cosponsored by 350 Silicon Valley, Silicon Valley Youth Climate Action, Acterra,

Citizens’ Climate Lobby and Peninsula Clean Energy. The program will offer practical tips on how

to connect with leaders at the city, county and state levels, advocate for policies at local

government meetings and organize groups to propel positive climate action. For more

information and to register, go to: tinyurl.com/Youth4ClimatePolicy.

For any questions, please do not hesitate to contact me.

Thank you for considering this request.

In Partnership,

Christine Kohl-Zaugg

Executive Director

BOARD OF

DIRECTORS

CHAIR

Terry Nagel

VICE CHAIR

Kirsten Keith

SECRETARY

Seamus Murphy

TREASURER

Barbara McHugh

MEMBERS

John Crowell

Verónica Escámez

Valerie Fox Carlos

Casey Fromson

Georgi LaBerge

Russ Miller

Mark Olbert

William Schulte

ADVISORY BOARD

Bryan Beck

Kaia Eakin

Chris Garrett

George Kreitem

Ricki McGlashan

Mark Moulton

Kan Parthiban

Sarah Prescott

EXECUTIVE DIRECTOR

Christine Kohl-Zaugg

STAFF

Executive Assistant

Jill Reed

IR Program Manager

Sarah Cassanego

FOUNDERS

Marcia Pagels

Ruth Peterson

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Sustainable San Mateo County – Request for Support FY 23-24

Page 1 of 2

Sustainable San Mateo County (SSMC) is requesting support for its programs for Fiscal Year 2023-24. Our goal is to

have 100 percent participation from our cities and towns in financially supporting our programs – and we are very close to

reaching this! Our programs are aimed at making San Mateo County vibrant and healthy for generations to come. Please

note that we depend upon our cities and towns’ financial contributions to allow us to continue to serve you and your residents.

We very much appreciate all previous financial support and hope you are able to fund us at the full requested level to allow us

to continue to deliver and expand our programs and positive impact on the ground.

Your support will allow us to continue to share best-in-class solutions of sustainability programs, practices and ordinances that

will help guide your city toward a sustainable future that values a healthy environment, social equity and a green, thriving

economy. SSMC promotes greater understanding that we are all part of a giant, interdependent and complex web of

relationships that ensure a healthy and thriving world for us and for generations to come. We believe in the power of systems-

thinking and a longer-range approach to solving issues facing our county.

Organizational Overview

Founded in 1992, over thirty years ago, SSMC is an independent nonprofit organization that is not affiliated with the San

Mateo County Office of Sustainability. We are dedicated to stimulating positive community action on economic, environmental

and social equity issues (the three “E’s” of sustainability) for our county. SSMC is well respected for providing accurate,

timely, empowering, and accessible data and information as well as impactful sustainability solutions that your city can easily

adopt.

SSMC’s core programs, our Indicators Report and our annual Sustainability and Green Building Awards, provide information

and inspiration to drive sustainability in San Mateo County at the local level. Both programs have been in place for over 20

years and provide each city and town in San Mateo County with metrics, data and local trends impacting our economy,

environment, and society. Our recent 24^th Awards event, on March 30^th, was the first time we were able to return to an in-

person event since 2019 and was a resounding success with close to 300 sustainability leaders attending. In keeping with the

theme of the event, “A hopeful future for our youth,” SSMC honored three local high school students who have volunteered

their time to make the county more sustainable. SSMC also partners closely with local government and a wide range of

community organizations to promote sustainable policies, practices and programs, such as the RICAPS program, Peninsula

Clean Energy, like-minded leading nonprofits, local Chambers of Commerce, the American Institute of Architects’ local San

Mateo chapter and the County’s Office of Sustainability to cite a few.

We continue to update and expand the Sustainability Ideas Bank, which shares impactful, scalable, cost-effective and easy-to-

replicate sustainability measures, ordinances and policies that local jurisdictions and businesses can adopt to accelerate

sustainability. Our regular virtual Happy Hours series, which was launched when the pandemic hit, allows residents to stay

connected and explore sustainability topics in a collaborative setting. Experts kick-start discussions on different subjects

every month, with an average of 50+ people attending each Happy Hour. Our new Sustainability Dashboard helps cities

measure their progress. Please check-out our website at: www.sustainablesanmateo.org to learn more. Last but not least: we

take our responsibility to train and mentor the next generation of local sustainability leaders seriously, notably via our Summer

Interns program. You can read more about this here or by going to: https://sustainablesanmateo.org/2023/04/12/ssmc-seeks-

summer-interns/

Request for Support

Town of Portola Valley

Sustainable San Mateo County FY 2023-24

Amount Requested: $5,000

Sustainable San Mateo County

3182 Campus Drive, #153

San Mateo, CA 94403

Contact: Christine Kohl-Zaugg, Executive Director

p: 650-918-1992 | christine@sustainablesanmateo.org

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Sustainable San Mateo County – Request for Support FY 23-24

Page 1 of 2

Staffing

SSMC is growing! Currently, we have a part-time Program Manager who supports the Indicators Report, which helps cities

shape and implement their sustainability goals. SSMC’s Executive Director, which works full time, is involved in the strategic

direction of the Indicators Report, as well as in editing, design consultation, website, and events development, planning, and

outreach for the report. SSMC also has a part-time Executive Assistant who assists with administrative duties. We are

currently actively looking for an additional FTE to help manage our Sustainability Dashboard and Sustainability Ideas Bank

programs. In addition, approximately 30 individuals regularly volunteer for SSMC in various capacities. Our committees help

with our Indicators Report, the Sustainability Dashboard Project, Communications, Fundraising and our annual Sustainability

Awards Celebration and Auctions. Many of these volunteers have been continuously involved with the organization for years.

In fact, some have even volunteered with our organization since its inception, more than thirty years ago! We also continue to

work with and guide students from local schools and universities, including Nueva High School and Stanford University

(Sustainable Cities course, with Professor Rick Kos).

Who We Serve

Sustainable San Mateo County serves the entire population of San Mateo County, close to 730,000 individuals (July 2022

census data). The information we provide is used by residents, researchers and leaders in government, business, and the

nonprofit community. We make our Indicators Report available for free to all, including all elected leaders in local cities and

towns, their staffs and sustainability coordinators; Chambers of Commerce; local nonprofit agencies and more. We estimate

that we reach at least 5,000 people annually through the distribution of Executive Summaries, our online report and events,

including our virtual Awards Celebration and Indicators Report Launch. Our website receives more than 30,000 hits per year,

and we reach thousands of local participants through our newsletter, mailing list, social media sites, recorded events posted

on our YouTube channel and virtual as well as in-person presentations and events. To ensure that SSMC stays relevant and

continues to offer high-quality, useful programs to the cities it serves, we seek frequent feedback from key stakeholders.

How SSMC Will Use These Funds

SSMC will continue to track key sustainability metrics for cities in San Mateo County and examine one sustainability topic in

depth each year. For 2023, our topic is “And How Are the Children? Evaluating the Wellbeing of Children, Youth, and Their

Families in San Mateo County.” Instead of asking one another “how are you?”, the Masai people traditionally greet one

another with a phrase that translates to “And how are the children?” This phrase underscores the idea that the health and

sustainability of a community are dependent on the wellbeing of its children. This is what we’ll look at closer for this year’s

Indicator Report.

Our vision going forward is to keep accelerating sustainability by continuing to share best-in-class examples of easy-to-

replicate sustainability practices and policies by other cities, towns, counties, and businesses. In addition, we envision hosting

a series of round tables with subject matter experts and interested parties to examine sustainability solutions at a deeper level

and uncover additional solutions we can then share broadly via our Sustainability Ideas Bank. SSMC will continue to help

local cities, towns, and the county assess their progress and craft sustainability goals based on input from community forums

and interviews with local leaders. We publicize local stories of sustainability success in the media and at public events to

amplify their impact and make them more visible. Funds received will help support a Program Manager who coordinates

meetings with local cities and towns, volunteer researchers, writers, graphic designers, printing and dissemination of reports.

In addition, these funds will help cover the costs of community meeting venues and materials, publicity, and outreach.

Our Primary Sources of Funding

San Mateo County and local cities and towns are the primary sources of funding for our research. Additional organizational

support comes from foundations, corporate grants and generous individual donors.

Benefits to Your Organization

Many elected and appointed officials, as well as nonprofit and business leaders have told us they greatly value SSMC’s

contributions in helping them do their job. We’ve received lots of positive feedback about our Sustainability Ideas Bank, which

is designed to help you implement new policies and programs easily. City leaders tell us they use our Indicators Report and

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Sustainable San Mateo County – Request for Support FY 23-24

Page 1 of 2

results from our Sustainability Dashboard to understand local conditions and trends, learn about successful policies and

programs, and to provide data to demonstrate the need for new or expanded programs, services and/or policies to

successfully address issues. You are encouraged to reference findings from our reports in your own presentations to highlight

an area of need or make a case for a program or initiative. Charts and graphs are downloadable from our website, and our

staff can assist you with interpreting the underlying data or questions. Our 2022 Indicators Report focused on the state of

Building Electrification in our County. Both the full report as well as the summary brochure can be viewed here or at:

https://bit.ly/IR2022FullReportAndSummary. Please note that we are happy to provide educational presentations to city and

community groups upon request, as well as letters of support for programs whose goals align with ours. We also feature local

cities’ achievements at our Happy Hours. We are continually working to improve our programs and welcome your

suggestions.

We are grateful for the ongoing financial support from local cities and towns like yours. Your 2023-24 contribution will enable

us to continue to deliver high-quality, timely and relevant programs that foster and accelerate a sustainable future for your

residents, organizations, and businesses, and continue to train our engaged youth, tomorrow’s leaders. We hope you will

approve our requested level to allow us to broaden and deepen our programs and give sustainability the voice and attention it

truly deserves – now even more than ever!

Thank you for your time and consideration.

Yours sincerely,

Christine Kohl-Zaugg

Executive Director

Sustainable San Mateo County

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Help San Mateo County Lead the Way

At this critical time for our planet, your contribution will help achieve the vision we share of a

sustainable future for San Mateo County. With the pandemic, wildfires and extreme weather

threatening our future, there’s no time to lose in helping local cities, businesses and residents

adopt sustainable practices. We believe our county can demonstrate to the rest of the country

that it’s possible to become environmentally sustainable while being socially responsible and

also achieving economic prosperity.

“They are true stewards of our community.”

Chris Garrett, Devil’s Canyon

Brewing Company Owner

and SSMC Advisory Council Member

“SSMC is helping to catapult the

county through research and metrics

toward a greener, more inclusive

future for all.”

Leane Eberhart, Volunteer

“SSMC strengthens our communities

by making the transition to sustainable

practices and policies easier.”

Kai Kato, Stanford student

and 2020 SSMC summer intern

What Others Say About SSMC

Learn more at https://sustainablesanmateo.org

advocate@sustainablesanmateo.org or (650) 918-1992

We Are Making an Impact with 5 Key Initiatives

• Our popular Awards Celebration has honored sustainability champions and Green

Building Award recipients each spring since 1999

• Our monthly Happy Hours offer participants a chance to chat with experts on a variety of

topics in a fun online way

• Our new Sustainability Dashboard tracks sustainability in local cities and the county

• Our Indicators Report, produced annually since 1997, takes a deep dive into one critical

sustainability issue each year

• Our Sustainability Ideas Bank compiles successful policies and programs implemented by

cities and businesses that others can replicate without having to reinvent the wheel

IG: @mila_hofman; web: miladidit.com

“I really admire the work that they do

because they draw in the equity piece that’s

so important, and they always strive for

solutions that make economic sense.”

Diane Bailey, Cofounder,

Fossil Free Buildings in Silicon Valley

278 of 285

INVOICE

Sustainable San Mateo County

3182 Campus Drive, #153

San Mateo, CA 94403

DATE

Phone: 650-918-1992

4/19/23

TERMS

Net 30

Town of Portola Valley

765 Portola Road

Portola Valley, CA 94028

DESCRIPTION

QTY

UNIT PRICE

AMOUNT

FY 2023-2024 Contribution to:

5,000.00

Sustainable San Mateo County

5,000.00

Please make all checks payable to: Sustainable San Mateo County

*PLEASE NOTE OUR UPDATED ADDRESS ABOVE

For payment by Credit Card - please visit:

https://sustainablesanmateo.org/donatevolunteer/

Sustainable San Mateo County (SSMC) is a 501(c)(3) California public benefit corporation.

Contributions are tax deductible. SSMC’s federal tax identification number is 48-1265207.

Christine Kohl-Zaugg | christine@sustainablesanmateo.org | 650-918-1992

TOTAL

Thank you for your support!

SHIP TO

BILL TO

2023-132

Contribution

FY 2023-2024

INVOICE #

If you have any questions conerning this invoice, please use the following contact information:

279 of 285

Invoice

Date

7/1/2023

Invoice #

1839

Bill To:

Town of Portola Valley

765 Portola Road

Portola Valley, CA 94028

Town Manager

Jeremy Dennis

Box 2218

Sunnyvale, CA 94087

P.O. No.

Terms

Due on Receipt

Due Date

7/1/2023

Total

Sustainable Silicon Valley is a non-profit organization pursuant to Section 501(c)(3) of the

United States Internal Revenue Code and our tax ID is 56-2464045. Your donation to SSV

may qualify for an income tax deduction in accordance with Federal and/or State income

tax laws. Please consult with your tax advisor to determine whether your donation is tax

deductible in whole or in part. Nothing in this communication is intended to constitute

legal or tax advice.

Please make all checks payable to Sustainable

Silicon Valley

Wire/ACH Information:

Wells Fargo Bank

Routing # 121042882

Account # 1005941917

Description

Amount

Government Membership Fee

1,000.00

$1,000.00

280 of 285